Sr Executive Assistant

This role involves serving as the principal point of contact and trusted partner to the CEO, providing coordinated, high-quality support to ensure the CEO operates effectively and efficiently across a complex global organisation, and own and optimise the CEO's calendar across multiple time zones; prioritise requests, resolve conflicts, protect focus time, align schedules with strategic priorities, and coordinate joint commitments with the Executive Assistant to the CBO.

• Serve as the principal point of contact and trusted partner to the CEO, providing coordinated, high-quality support to ensure the CEO operates effectively and efficiently across a complex global organisation.
• Own and optimise the CEO's calendar across multiple time zones; prioritise requests, resolve conflicts, protect focus time, align schedules with strategic priorities, and coordinate joint commitments with the Executive Assistant to the CBO.
• Own the planning and coordination of the CEO's domestic and international travel, including bookings, itineraries and changes
• Manage the timely preparation and submission of the CEO's expenses in accordance with company policies
• Coordinate shared, group or complex travel and related expenses for additional executives with the Executive Assistant to the CBO and other support teams
• Share workload and provide reciprocal travel and expense cover during absences.
• Develop agendas in partnership with the CEO and relevant internal and external stakeholders; coordinate pre-reads, briefing materials and talking points; confirm readiness and ensure the CEO is fully prepared; coordinate joint meeting preparation with the Executive Assistant to the CBO.
• Maintain disciplined follow-through
• Draft and manage high-level correspondence and act as a trusted liaison with internal and external stakeholders, including members of the Executive Leadership Team and their support teams.
• Own coordination of the CEO's engagement with the Board of Directors and relevant committees, including monthly and quarterly in-person meetings
• Manage the CEO's calendar, agendas, materials, logistics and timely follow-up
• Coordinate broader C-suite meeting logistics in partnership with Board members, Executive Assistants and internal stakeholders, working with the Executive Assistant to the CBO on the CBO's participation while each assistant retains ownership of their designated leader's preparation and arrangements.
• Support the planning and execution of leadership offsites and other key team meetings, including agendas, stakeholder coordination, logistics oversight and post-meeting follow-up
• Lead planning and preparation for CEO activities and engagement at major events, including IRONMAN and 70.3 World Championships, UTMB World Series Finals and other events such as IRONMAN Pro Series events
• Liaise with key internal and external stakeholders to schedule meetings, community engagements and media appearances
• Ensure coordination and delivery of briefing materials
• Work with the Executive Assistant to the CBO on shared engagements and provide CBO support when on-site.
• Build strong, trusted relationships across the organisation, partnering with members of the Executive Leadership Team, functional leaders and other internal and external stakeholders to deliver seamless support to the CEO
• Share information, align priorities and coordinate effectively across teams while maintaining clear accountability for the CEO's needs
• Work closely with the Executive Assistant to the CBO on joint commitments, workload coverage and continuity of support
• Partner with a Chief of Staff or similar role as the executive office evolves.
• Manage, coach and develop one direct report
• Establish clear priorities, effective ways of working and high standards for service, accuracy, discretion and collaboration
• Handle highly sensitive matters with sound judgment and strict confidentiality
• Manage occasional personal arrangements where needed to protect executive time and enable the CEO to perform at the highest level.
• Identify opportunities to simplify executive support, strengthen coordination and improve the quality and consistency of service across the executive office
• Contribute to a positive, inclusive and respectful culture by demonstrating professionalism, accountability, collaboration and open communication
• Embrace IRONMAN's BE ICONIC mindset, take ownership and continuously look for ways to improve how we work and the experiences we deliver
• Act as a culture carrier, recognising that individual behaviours shape the experience of athletes, volunteers, colleagues and partners.

• Proven experience providing end-to-end support for a C-suite executive, including scheduling, travel and expense management, with the ability to work collaboratively with other executive assistants to share workload and provide absence cover.
• Experience serving as a senior point of contact for executives and managing relationships with Board members and senior stakeholders.
• Demonstrated experience preparing agendas, coordinating executive-level materials and driving action follow-through.
• Prior people-management experience, with the ability to set priorities, coach and develop a direct report.
• Exceptional judgment, discretion, communication and organisational skills.
• Ability to manage competing priorities, anticipate needs, create clarity across competing priorities and remain calm in a fast-paced environment.
• High cultural awareness and confidence working across geographies and time zones.
• Advanced proficiency in Microsoft Outlook, Teams, Word and PowerPoint.
• Willingness and ability to travel domestically and internationally when required, including occasional weekend travel.

• Experience in a complex global organisation.

Its purpose is to inspire people to unlock their greatest potential through sport, pushing beyond limits to become the fullest expression of human achievement, and each year it aims to empower over a million athletes to cross a finish line and inspire a billion people through the power of the human spirit. As part of the team, employees join a high-performance, caring culture where innovation thrives, communities are uplifted, and every achievement, big or small, is celebrated.