Senior Administrative Assistant - Innovation

This role involves managing complex calendars, including scheduling appointments, meetings, and conferences, managing conflicts, and coordinating with other teammates and leaders as required, and book travel arrangements, including flights, accommodations, transportation, itineraries, and necessary documentation.

• Manage complex calendars, including scheduling appointments, meetings, and conferences, managing conflicts, and coordinating with other teammates and leaders as required.
• Book travel arrangements, including flights, accommodations, transportation, itineraries, and necessary documentation.
• Plan meetings and events, including securing event space, budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed.
• Prepare expense reports, track budgets, process invoices or purchase orders for vendors, and create purchase orders as required.
• Produce, edit, and reformat documents and email correspondence, including updating organisational charts, creating high-quality graphic and text PowerPoint or Keynote presentations, and team session agendas/work session run of shows.
• Write, contribute to, and/or edit draft communications under the leader's direction, involve appropriate stakeholders, gain final approval, manage distribution lists, and send communications on the leader's behalf.
• Coordinate team space planning, workspace and/or equipment moves by partnering with appropriate stakeholders to organise individual or departmental moves.
• Assist with special projects, including project planning, tracking progress, and ensuring deadlines are met, and support team plans, projects, activations, or other deliverables as needed.
• Serve as the main point of contact for administrative questions from the team, provide coverage for other leaders where temporary administrative needs exist, and work with the leader to help the team build connections to each other, their leader, the environment, and Nike through staff meetings
• Team building activities, offsites, and the physical workspace.

• Bachelor's degree in business or related field; will accept any suitable combination of education, experience, and training.
• Minimum of 3 years of administrative work experience.
• Proven ability to work in a fast-paced, results-oriented environment, including team environments with times of high ambiguity.
• High learning agility, strong organisation skills, and high attention to detail.
• Strong communication and time management skills, with the ability to prioritise across multiple tasks and set expectations across a variety of stakeholders.
• Ability to take initiative to follow through on requests through completion, working independently or as part of a team.
• Ability to adapt style to most efficiently and effectively support the leaders and businesses.
• Ability to work and communicate effectively with a variety of personalities, including senior-level executives.
• Proven ability to organise, prioritise, and appropriately handle highly confidential and sensitive information.
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word, and Excel) and virtual meeting tools (Zoom / MS Teams).
• Ability to occasionally work outside of core business hours.

• Previous experience working with and tracking budgets is strongly preferred.
• Experience with Keynote is a plus, not required.
• Experience with AI tools such as ChatGPT or Microsoft Copilot is a plus, not required.
• Previous Nike work experience is a plus.