Senior Coordinator, Accommodations

This role includes responsibility to carry out daily auditing of systems, and review sales proposal status on a daily basis.

• Carry out daily auditing of systems.
• Review sales proposal status on a daily basis.
• Input bookings into the ACM system.
• Conduct weekly rate checks on competitor and OTA websites.
• Manage contracts, including organisation and calendar management of payments, attrition, cancellation and cutoff dates.
• Take meeting notes and share tasks arising from meetings.
• Coordinate site visit requests.
• Collect and submit invoices and track payments to ensure hotels are paid on time.
• Connect with WFO on ad hoc group rooming lists, payments and related matters.
• Stand up and maintain hotel materials and spreadsheets covering amenities, meeting space, menus and pictures.
• Work in various systems to record, process and manage hotel inventories and reservations.

• Bachelor's Degree in Hospitality or a related field, or equivalent experience.
• Minimum of 2+ years in the events, travel and/or hospitality industry.
• Experience in handling group allotments, rooming lists and group billing.
• Fluency in English.
• Ability to effectively interact with various Functional Areas and liaise between the On Location sales team in various offices as it relates to client needs for the Olympics and Paralympics.
• Ability to handle multiple tasks and projects, anticipate event needs, discern work priorities and meet deadlines with minimal supervision.
• Must be adaptable with work and travel schedule and available to travel for work during holidays.

• Exceptional interpersonal skills, with a collaborative style and the ability to communicate effectively at all levels with strong oral, written and presentation skills.
• A continual drive for self-development and discovering better means of accomplishing both personal and professional goals.
• Experience in sports and/or event operations.
• Travel and hospitality experience.

• Locally competitive rewards packages including base rate along with, as applicable, short- and long-term incentives.
• Growth and developmental opportunities.
• Robust benefits such as health care, retirement, vacation and other paid time off, and additional offerings.

On Location is a subsidiary of TKO Group Holdings, Inc. (NYSE: TKO), a premium sports and entertainment company that owns UFC, WWE and PBR and, together with IMG and On Location, reaches 1 billion households across 210 countries and territories and organises more than 500 live events year-round. The Accommodation Coordinator coordinates the accommodation aspects of the Los Angeles 2028 Olympic and Paralympic Games. The role liaises with hoteliers to coordinate contracting and inventory management, and acts as the first point of contact for the Games-time Los Angeles 2028 Olympic and Paralympic Accommodation team.