Event & Project Operations Assistant (Sport Signage)

Sport Signage seeks to appoint a project operations assistant to join its Commercial / Project Coordination team. The role supports the transition from commercial scope into organised project delivery by maintaining clear project information, actions, changes and cross-functional handovers. It sits within the Commercial Director's department and provides project coordination across Commercial, Estimating/Procurement, Design, Operations and support functions.

• Create a clear project file and structure for assigned work, covering scope, stakeholders, milestones, approvals, actions and known dependencies.
• Confirm the current version of client requirements and identify missing information before handover.
• Coordinate actions across Commercial, Estimating/Procurement, Design/Technical-CAD, Operations, Logistics and other support functions, maintaining clear owners and deadlines and escalating unresolved dependencies.
• Support structured handover meetings and ensure the delivery owner receives current scope, drawings, supplier information, approvals, assumptions, exclusions and outstanding actions, keeping handover information current when material changes occur.
• Maintain a clear log of client changes, new requirements and decisions affecting delivery, routing items requiring commercial assessment to the Commercial team and communicating approved outcomes to affected functions.
• Track key pre-event/project milestones and highlight slippage that threatens delivery readiness, supporting the responsible manager in coordinating recovery actions without assuming their specialist ownership.
• Maintain organised project records, current files, meeting notes, approvals and relevant closeout information, reducing reliance on informal messages or individual memory for important project decisions.
• Attend selected events where project continuity, client coordination or change/documentation support is required, supporting the Operations Manager/DTM Project Lead without displacing their on-site accountability.
• Coordinate outstanding project actions, commercial change information, supplier/operational feedback and lessons after delivery.
• Identify recurring handover or information-quality issues and recommend improvements.

• Project coordination, commercial operations, event production or project-management support experience.
• Strong ability to organise cross-functional information and multiple deadlines.
• Comfort working with both commercial and operational stakeholders.
• Project coordination and action management skills.
• Scope/change tracking skills.
• Document and version control skills.
• Cross-functional communication skills.
• Milestone/readiness tracking skills.
• Problem escalation and follow-through skills.

• Experience in live events, motorsport, signage or production is advantageous.

• Office location: the role can be based in either the Amberg, Germany or Orpington, London office.
• Hybrid working policy: 3 days in the office.
• International event/client travel as required.

THE·TEAM is proud to provide representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by our belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence. THE·TEAM does not discriminate on the basis of race, sex, colour, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.