Executive Assistant

Provides high-level executive administrative support to two key executives in the Department, organising, scheduling and coordinating their administrative activities. The post-holder manages travel, bookings and expense reports for the executives and key team members, and may work across client tasks such as planning meetings, off-sites and travel for larger groups under the executives' management. The position requires a hybrid schedule in the Brooklyn (DUMBO) office.

• Support the day-to-day schedules of two executives, managing calendars, appointments, travel logistics, interviews and other commitments.
• Serve as gatekeeper for incoming queries, answering, screening and directing incoming emails while maintaining a high level of professional customer service and confidentiality.
• Coordinate and prioritise executive daily schedules, arrange meetings and conferences, and act as a liaison between employees, clients and executives.
• Schedule appointments, coordinate on- and off-site meetings and special events, make travel arrangements, and draw on an interest in trending client-appropriate locations and experience of managing relationships with establishments to secure access for client and executive requests.
• Interface with high-level administrators within and outside the company on case- and time-sensitive matters requiring considerable discretion and judgment.
• Connect ideas and the flow of information between the executives and others in relation to client matters, including client projects.
• Plan travel itineraries, coordinate related arrangements, gather information, determine and negotiate complex scheduling issues, and prepare expense reports.
• Handle both company and executive personal matters with discretion.
• Join phone calls and meetings, take notes for the executives and others, and provide meeting summaries to Department team members.
• Monitor executive email to ensure responses are timely and that the executive stays on task and up to date, prepare daily summaries of email communications requiring attention, and contribute to a team effort by undertaking other special projects as requested.

• Bachelor's degree.
• Seasoned candidate with prior work experience supporting senior-level executives.
• Customer service focused, providing the best possible support to internal team members.
• Considerable flexibility in scheduling and willingness to work nights and weekends, with some after-hours coordination of schedules and travel arising periodically.
• Advanced skills in Microsoft Office.
• Well-developed written and oral communication skills and the ability to interact with people of all demographics.
• Strong analytical, organisational and project management skills.
• Self-management and project management abilities.
• Ability to build strong and lasting relationships.
• Ability to anticipate problems and manage expectations.
• Ability to be efficient with a high attention to detail.
• Ability to maintain confidentiality and professionalism in all situations.
• Ability to exercise discretion, sound judgment and significant initiative.
• Ability to remain calm and solutions-oriented under pressure, mediating and navigating tense and stressful situations positively without panic.
• Polished, confident and upbeat personality, with the ability to collaborate and build credibility across all levels of the organisation and a proven track record of successfully managing upwards.

• Degree in sports management, business administration, communications or finance is a plus.
• Proficiency in Google Workspace and Adobe Creative Suite is a plus.

• Hybrid schedule in the Brooklyn (DUMBO) office.

• Base salary range: $70,000–$85,000, plus bonus potential if applicable for the role.

• Professional development: learning and development programmes, mentorship opportunities and career advancement support.
• Generous time off: generous paid time off and holiday allowances.
• Parental leave: paid parental leave to support families during important life events.
• Retirement plan: 401k plan including contribution matching.
• Healthcare: medical, dental, vision, FSA/HSA, life and disability coverage options.
• Ancillary benefits: critical illness, identity protection, pet insurance, 529 plans and more.
• Commuter benefits: support for travel and commuting needs, where available.

THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by a belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence.