Sr. Payroll Tax Specialist

Provides transactional support for payroll tax, payroll accounting and related payroll activities across the United States and Canada. It completes assigned tasks using established procedures, checklists and system controls under the direction of experienced team members and management, reviewing routine data, preparing standard reconciliations and filings, maintaining records and escalating exceptions or compliance concerns. The role sits within People & Culture and works with Finance and Accounting, Legal, HR (Rewards, HRBP, Global Mobility) and Tax Authorities.

• Prepare routine payroll tax filings, payments and statutory information requests for review and submission in accordance with established schedules and procedures.
• Complete assigned biweekly, monthly, quarterly and year-end payroll tax tasks using standard checklists, reports and documented controls.
• Compile and validate data for year-end tax documents including W-2, W-2C, T4 and RL-1 forms, and route exceptions for review.
• Apply documented payroll tax requirements to routine transactions, seek guidance when requirements or circumstances are unclear, and identify variances, missing information or out-of-balance conditions through standard reports, documenting findings and escalating issues.
• Maintain payroll tax account records and supporting documentation, assist with preparing responses to routine tax authority notices and inquiries, and coordinate with internal teams and vendors to collect information and track open items.
• Prepare standard payroll journal entry support, accrual schedules and general ledger reconciliations using established templates for review and approval.
• Research routine payroll and accounting variances following documented steps and escalate unresolved or unusual items.
• Complete assigned period-end and year-end close tasks, provide supporting documentation to Finance and Accounting, and run standard reports and audit files for reconciliations, controls, management requests and compliance reviews.
• Prepare routine payroll calculations and special payment inputs for review before processing.
• Review routine employee payroll changes including new hires, terminations, leaves, wage changes and transfers, and escalate discrepancies for correction.
• Maintain organised records and supporting documentation in accordance with retention and control requirements, and prepare routine responses to third-party requests using approved templates, routing nonstandard or sensitive matters to the appropriate reviewer.
• Support assigned payroll activities for internationally mobile employees by gathering data, completing standard inputs and maintaining records under guidance, and assist with routine hypothetical tax, tax equalization
• Split payroll and shadow payroll transactions using instructions from Global Mobility, external advisors or senior payroll team members.
• Maintain shadow payroll data and supporting documentation, escalate missing, inconsistent or unclear information, and compile data and complete assigned reconciliation steps for internationally mobile employee year-end activities.
• Provide transactional support for Canadian payroll and timekeeping activities as assigned.

• 2-4+ years of automated multi-corporation, multi-state payroll processing experience, with specific focus on payroll tax compliance and accounting.
• Bachelor's Degree required.
• Demonstrated experience with multi-jurisdictional payroll tax filings, year-end processes and tax authority correspondence in the USA.
• Basic knowledge of payroll processing, payroll tax concepts and compliance requirements.
• Ability to follow established procedures, internal controls and deadlines with accuracy and consistency.
• Understanding of payroll accounting, reconciliations and general ledger concepts.
• Ability to identify discrepancies, research issues and escalate concerns appropriately.
• Ability to perform percentage calculations and basic math functions related to gross-to-net payroll and payroll taxes.
• Strong written and verbal communication skills with a customer service focus.
• Strong attention to detail, organisation and time management skills, with the ability to manage multiple priorities and work effectively under established deadlines.
• Proficiency in Microsoft Office, including Excel and reporting tools.
• Knowledge and experience with timekeeping systems such as Dayforce, Kronos and ADP eTime.
• In-depth knowledge of wage and hour laws and multi-state payroll tax requirements.

• Familiarity with year-end payroll documents such as W-2, W-2C, T4 and RL-1 forms.
• Exposure to international/shadow payroll or expatriate payroll programmes.
• Prior experience working in a shared service environment.
• Canadian payroll experience.
• SAP HR and ADP GlobalView payroll system experience.
• Certified Payroll Professional (CPP) designation or actively working toward certification.

• Hybrid work policy requires attendance in the office Monday through Thursday, with the flexibility to work remotely on Friday each week.
• For work requiring a high degree of collaboration or an in-person presentation, in-office attendance is required even on Friday.
• The working language is English.

• Robust and progressive medical coverage, including HSA with employer funding or FSA options, dental, vision and prescription drug coverage.
• Adoption support, including surrogate and fertility support, short- and long-term disability, and basic life and AD&D insurance.
• 401k plan and Stock Purchase Plan with employer match.
• Education assistance and generous leave policies, including 14 weeks of paid parental leave, for full-time employees.
• Annual bonus eligibility based on company performance.
• Prorated flexible time off accruing at 0.4388 hours per day and increasing with years of service, twelve paid holidays throughout the calendar year, and Service Time Off during milestone years.

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