Associate, Event and Venue Management

Supports an Event and Venue Management cluster, keeping it organised, informed and ready for the Olympic and Paralympic Games. It provides administrative, project management and contract management support across cluster deliverables, manages communications with venue partners on behalf of the Cluster Head, and coordinates with the central EVM team so commitments are actioned within agreed timeframes. During the Games, the role manages the Venue Operations Centre, prepares daily briefing and reporting materials, and gives the Event General Manager dependable operational support.

• Provide administrative support for cluster deliverables, preparing presentations and briefing materials, scheduling meetings and following up on outstanding actions.
• Deliver venue project management support through status reports, deliverable tracking and task lists, and coordinate the cluster RADIO Tracker.
• Manage communications with venue partners on site visits and information requests, exercising sound judgement so messaging suits each audience.
• Support contract management by documenting agreement issues, summarising key provisions and tracking timelines for contract deliverables.
• Manage the Venue Operations Centre at Games-time, maintaining the daily run sheet, pass distribution, incident systems, briefings and MOC reports.
• Perform other duties as required; the role will evolve over time and may include operational responsibilities during the Olympic and Paralympic Games.

• 2+ years of relevant experience in project coordination, data management or operational support within dynamic event, sport or complex organisational settings.
• Strong communication, teamwork and interpersonal skills, with the ability to address and resolve conflicts across teams holding differing priorities.
• Extremely detail-oriented, with excellent organisational, operational and programme execution skills and the ability to handle sensitive information with discretion.
• Well-developed problem-solving skills, working independently while knowing when to seek feedback, and prioritising under pressure to meet tight deadlines.
• Demonstrated commitment to co-creation and collaborative decision-making.

• Prior experience in event planning or venue operations.
• Experience supporting high-stakes events such as the Olympic and Paralympic Games.
• Experience maintaining incident management systems or daily operational reporting.
• Familiarity with contract tracking and venue partner coordination.

• No relocation assistance is provided; applications are welcome from candidates outside the Los Angeles area who are able to work on-site in LA.
• Available to work onsite in the Downtown Los Angeles-based office.
• The majority of work is conducted in an office setting, requiring extended periods using computers, phones and other office equipment.
• The LA28 office is an open floorplan working environment; employees must be able to work efficiently in an open cubicle environment.
• Hours of work may vary, including evenings, weekends and holidays, especially during peak event periods.

• The annual base salary range for this position is $30.29 - $35.00.