Workplace Assistant

This role provides day-to-day administrative and operational support to the Spain office, helping to maintain a smooth, well-organised and welcoming working environment for approximately 200 employees. It acts as a key point of contact for office operations, supporting reception, facilities, supplier coordination and internal events. The role oversees the daily running of the office, including front-desk duties, supplies management, meeting room coordination and liaison with external vendors and building management.

• Manage front-desk operations, welcoming visitors, candidates and employees, and handling incoming calls, mail and deliveries.
• Coordinate meeting room bookings, set-up and equipment, ensuring rooms are ready for internal and external meetings.
• Monitor and replenish office supplies, pantry stock and stationery, managing orders and controlling related costs.
• Liaise with external vendors, service providers (cleaning, maintenance, catering, security) and building management to ensure high service standards.
• Support onboarding of new employees, including desk set-up, access passes and welcome materials.
• Assist with the organisation of internal events, team meetings and office celebrations.
• Support general administrative tasks for teams, including document management, courier coordination and basic travel or expense support.
• Ensure compliance with health, safety and building regulations, reporting and resolving facilities issues promptly.

• Good working knowledge of Microsoft Office or Google Workspace, including email, calendar, documents and spreadsheets.
• Basic understanding of office administration, supplier coordination or facilities support.
• Strong organisational skills and attention to detail.
• Excellent communication and customer-service orientation.
• Ability to multitask and prioritise in a fast-paced environment.
• Ability to work independently and take ownership of office operations.
• Comfortable coordinating with multiple teams and external suppliers.
• Proactive approach to identifying and resolving day-to-day issues.
• 1–3 years of experience in office administration, front-desk or facilities support roles.
• Experience working in a fast-paced, dynamic office environment.
• Fluent in Spanish and English, both written and spoken.
• Vocational training or Bachelor's degree in Business Administration or related field, or equivalent experience.

• Experience within a corporate or media setting.

• Access to DAZN.
• Medical insurance fully funded by the company and provided by Cigna
• Including access to a medical chart, premium hospitals and a reimbursement policy.
• Cobee flexible compensation policy: 180€ every month to be used on a range of social benefits.
• Refer a friend scheme.
• Learning and development resources.
• Access to internal speaker series and events.