Executive Assistant

This role provides trusted, proactive and highly organised executive support to the SVP, Global Partnerships and the SVP, Rights and Commercial Development, EMEA. It sits at the centre of a fast-paced, commercially focused environment, managing complex executive priorities, anticipating needs, and protecting confidentiality to enable both leaders to operate effectively across internal teams, business partners and senior stakeholders. The role requires excellent judgement, calmness under pressure, and the ability to build strong relationships at all levels.

• Manage complex, often competing calendars across multiple time zones, ensuring executives' time is aligned to strategic priorities.
• Act as a trusted gatekeeper and first point of contact, assessing urgency, relevance and appropriate access.
• Prepare daily and weekly schedules, briefing materials, meeting packs and concise summaries to support effective decision-making.
• Anticipate upcoming requirements, identify conflicts and proactively resolve issues before they affect the executives or wider team.
• Coordinate preparation for leadership meetings, business reviews, partner meetings, conferences and other high-profile engagements, including agendas, pre-reads, presentations, room requirements, technology and follow-up communications.
• Track actions, decisions and follow-ups to ensure commitments are completed on time.
• Build constructive relationships with executive assistants and stakeholders across the organisation and external partners, and support executives' participation in key events with itineraries, contact schedules and on-the-ground logistics.
• Arrange complex domestic and international travel, including flights, accommodation, transfers, visas and detailed itineraries, manage changes, cancellations and last-minute requirements efficiently, and maintain accurate travel preferences, key contacts and relevant logistical information.
• Draft, format and proofread correspondence, presentations, briefing notes and other executive materials, and maintain orderly, accessible and secure filing systems.
• Handle sensitive commercial, financial, contractual, personnel and business information with absolute discretion, ensure the right people have the right information at the right time, and support expense processing, budget tracking, purchase orders, invoices and other administrative processes.

• Significant experience supporting one or more senior executives in a complex, international organisation.
• Proven ability to manage multiple demanding calendars and shifting priorities with excellent attention to detail.
• Strong experience arranging complex international travel and coordinating high-profile meetings and events.
• Excellent written and verbal communication skills, with the confidence to engage senior internal and external stakeholders.
• Highly organised, dependable and solutions-oriented, with a proactive approach to anticipating requirements.
• Comfortable working independently while collaborating effectively with a broad range of teams and stakeholders.
• Strong proficiency in Microsoft Office, including Outlook, PowerPoint, Word and Excel.
• Flexibility to work outside standard hours occasionally when business needs or executive schedules require it.
• Ability to adapt to the use of new systems and technology.
• Trusted and discreet, with a high level of integrity; calm, composed and resourceful under pressure.
• Commercially aware and curious about the business; detail-oriented without losing sight of the bigger picture; pragmatic, adaptable and comfortable with ambiguity.
• Demonstrate core competencies in business acumen, operational excellence, innovation mindset, and leadership and collaboration.

• Experience in a commercial, media, sports, entertainment, partnerships, rights or similarly fast-paced environment is desirable.
• Experience with collaboration and travel-management tools is an advantage.

• Permanent position
• Based at Chiswick Park; 4 days in-office and 1 day working from home
• Working hours are 9:00–17:00, Monday to Friday

IMG is a leading global sports marketing agency specialising in media rights management and sales, multi-channel content production and distribution, brand partnerships, strategic consulting, digital services, and event management, powering growth for more than 250 federations, associations, events, and teams including the National Football League, English Premier League, International Olympic Committee, National Hockey League, Major League Soccer, ATP and WTA Tours, AELTC (Wimbledon), Euroleague Basketball, CONMEBOL, World Rugby, DP World Tour, The R&A, UFC, WWE, and PBR. IMG is a subsidiary of TKO Group Holdings, Inc.