Executive Logistics

Manages importation permits, quotas, inspections, and customs compliance for inbound shipments, ensuring regulatory requirements are met and clearance processes run smoothly. It controls pre-shipment, shipment, and post-shipment activities, coordinating with internal teams, forwarders, customs brokers, IOR vendors, and 3PL providers. The position also handles reporting, vendor invoice submission, document management, and ad hoc logistics support.

• Manage Indonesian importation permits and requirements, monitor regulatory changes, and ensure all necessary import permits are fulfilled.
• Manage PI quota by forecasting requirements with stakeholders, submitting and monitoring quota submissions to timeline, partnering with customs brokers on utilisation and INSW realisation, and coordinating with the IOR vendor to secure additional quota.
• Manage KSO inspection by supporting VO process submission, monitoring inspections and resolving issues, and ensuring VO forms correctly capture HS codes and material descriptions.
• Manage SNI and K3L permits and submissions where applicable, and handle royalty (RMC) calculation declarations on PIB and regular VDVP reporting.
• Control and monitor pre-shipment and shipment arrangements, coordinating with Planning, OL, forwarders, and customs brokerages for bookings, shipment modes, efficient FCL use, and optimal schedules.
• Resolve shipment backlog or bottleneck issues such as missing documents, missing HS code references, incomplete material composition, and communication or coordination gaps, and monitor the Inbound Tracker for delayed booking reasons.
• Control and monitor post-shipment customs clearance, coordinating with customs brokerages to ensure smooth, on-time clearance and achievement of customs clearance KPIs.
• Ensure all necessary shipping documents are available before arrival at port or within the approved timeline, and approve or confirm shipping documents including invoice and packing list, BL, COO, and LS certificate.
• Approve and confirm customs declarations (PIB), ensuring correctness of CIF value, COO implementation, HS code, duty, safeguard duty, VAT, withholding tax, voluntary royalty declaration, material description, and related details
• Monitor PIB e-billing payment and SPPB and goods delivery to warehouse.
• Prepare on-time reports and forecasts according to the agreed monthly schedule, conduct 12 cross-functional review meetings with internal Sales and merchandising teams and external forwarders and customs brokerages, and organise and monitor the Inbound Tracker twice a week.
• Monitor and control PI quota realisation through INSW and non-quota realisation via the Inatrade platform.
• Organise the documents library for shipping documents and customs declaration documents, maintain the digital library for audit purposes, coordinate with 3PL to obtain and store necessary documents, and maintain the library summary.
• Support logistics ad hoc activities assigned by the supervisor, such as customs audits, MoT audits, and logistics inbound projects.
• Handle documentation and filing, create invoices and packing lists for export shipments, follow up all 3PL invoices for payment processing, create purchase orders for all vendors, and submit POs for approval to HOD and Finance.

• Minimum 2-3 years of relevant experience in logistics operations.
• Bachelor Degree/Higher Diploma in Logistics or relevant studies.
• Demonstrated competencies in flexibility, analytical thinking/problem solving, customer focus, and teamwork.
• Functional skills in logistics.
• IT skills in Microsoft Office (Word, Excel, PowerPoint, Access).
• Language skills in English and Bahasa, written and verbal.