Team Executive Assistant

Two Circles is seeking an experienced, proactive and personable Executive Assistant to join its Executive team and take full ownership of a portfolio within the Group leadership team. The role works closely with the Lead EA to the CEO and the wider EA Support Team, acting as a proactive right hand to senior leaders. It involves anticipating executives' needs, managing competing priorities with autonomy, preparing them for key moments and representing them to internal and external stakeholders.

• Own your portfolio: act as the proactive right hand to Group leaders, anticipating needs and managing competing priorities with full autonomy.
• Run complex diaries and travel: manage frequently changing schedules across teams, offices and time zones, protecting your executive's time and focus.
• Prepare for key moments: own selective meeting prep and follow-through.
• Represent your executive: be a trusted point of contact for internal and external stakeholders, communicating with professionalism and judgement on their behalf.
• Build relationships: develop trusted external relationships and connect people across the business.
• Shape how your executive works: set operating rhythms, challenge what doesn't work and recommend better ways of working.
• Bring AI to the role: explore and apply AI tools to improve how you and your executive work, for example meeting prep, research, drafting and summarising, and share what works with the wider team.
• Handle confidential information: exercise absolute discretion with highly sensitive material.
• Raise the standard together: work closely with the EA to the CEO and wider EA support team, contributing to shared standards and ways of working.

• Proven ownership of a C-Suite or senior-leadership portfolio as an Executive Assistant or Personal Assistant, typically 2+ years, showing full ownership rather than task delivery.
• Track record managing complex diaries, international travel and competing priorities for a senior leader.
• Experience acting on an executive's behalf and influencing stakeholders without direct authority.
• Strong Microsoft 365 skills (Outlook, PowerPoint, Excel, Teams), including Copilot.
• Hands-on experience using AI tools (for example Copilot, Claude or ChatGPT) in day-to-day work, with sound judgement on confidentiality and data protection.
• Experience in a fast-paced, high-stakes environment.
• Anticipates and prioritises: sees what an executive needs before they do, and prepares them for key moments.
• Highly organised: excellent time management, able to juggle shifting leaders' priorities.
• Strong communicator: confident, personable and professional with senior stakeholders, inside and outside the business.
• Independent: takes ownership and acts on an executive's behalf with minimal supervision.
• Curious about AI tooling: keen to test new tools, work out where they save time or lift quality in the role, and bring ideas to the executive and the team.
• Detail-focused: accurate, high-quality work, even to tight deadlines.
• Adaptable: comfortable with changing priorities and last-minute requests at fast pace.
• Discreet and trustworthy: handles sensitive information with the utmost professionalism.
• Collaborative: builds strong relationships across the business and influences without authority.

• Office-based most of the week in London.

• A benefits package to suit you and your lifestyle, with a core monthly budget from which you can choose your own comprehensive benefit package.
• Renowned Team Days often throughout the year.
• Summer Away Days.
• 23 standard days of holiday, plus 1 Birthday, 1 Well-being Day, 1 'Big Life Event' and 1 Admin Day, with office closure over Christmas plus Bank Holidays.
• Discretionary bonus based on company performance.
• Performance reviews every 6 months with discretionary salary increases.
• Private healthcare (Vitality) and/or Health Care Plan (Medicash).
• Mobile phone contribution.
• Sport Challenge contribution.
• Gym membership contribution.
• 1 x annual kit drop.

Two Circles is a Sports & Entertainment Marketing business that grows audiences and revenues by knowing fans best. It works with clients to help them understand and influence fan behaviour, including how fans spend their money, which events they attend, which channels they respond to and what content they watch. Its platforms and services are trusted by over 1000 clients globally, including the English Premier League, Red Bull, UEFA, VISA, the NFL, Nike and Amazon.