VCARB F1 Team - Logistic Operations Specialist

This role is responsible for ensuring the timely, compliant and cost-effective movement of race materials and sporting logistics resources, alongside solid and reliable factory-based coordination support for the Race Team and event operations. It combines the management of sea, air and road freight with administrative, documentation and cost-control duties linked to the race calendar. The post-holder liaises closely with internal departments such as Purchasing, Warehouse, Travel, HR and Technical, as well as forwarders, carriers, suppliers, warehouses and racing circuits.

• Manage sea and air freight movements, including bookings, customs, documentation and shipments.
• Coordinate the preparation, labelling, collection and allocation of pallets, cases and packages, checking shipment weights, dimensions, quantities, packaging and contents.
• Prepare and verify shipping documentation, including packing lists, invoices, delivery notes, bills of lading and shipping instructions.
• Liaise with forwarders, carriers, suppliers and warehouses to track shipments, and monitor freight costs, additional charges and invoice accuracy.
• Support the planning and coordination of road transportation for trucks, offices and hospitality activities, monitor fleet maintenance, deadlines, vehicle assignments and conditions, and coordinate the daily activities of external personnel involved in transportation-related operations.
• Support the organisation and operational management of the logistics warehouse.
• Support CAPEX and project activities, including quotations, meetings, documentation, deadlines and supplier follow-up.
• Collect and analyse data on transportation, personnel, weights, fleet activities and costs, preparing related reports when required.
• Prepare and monitor purchase requisitions and perform preliminary checks on invoice documentation before approval.
• Ensure compliance with company procedures, standards and safety regulations.
• Manage the documentation required by the FIA and event organisers and, when required, support the coordination of accreditation for drivers, team members, guests and suppliers.
• Update databases and internal systems, coordinate purchase orders, administrative requests and supplier documentation, and collect and verify invoices, expense reports and event-related documentation.
• Liaise with racing circuits ahead of racing events, including the compilation of order forms.
• Liaise with internal departments (Purchasing, Warehouse, Travel, HR, Technical) to ensure operations are coordinated according to the team's standards, and build and maintain productive relationships with colleagues, external suppliers and circuits.

• Experience with international shipment management, customs documentation and shipment tracking.
• Experience managing pallets, cases, packages and delivery schedules.
• Experience handling invoices, purchase orders, expense reports and supplier documentation.
• Experience with CAPEX tracking and basic knowledge of cost-control principles.
• Strong understanding of sea freight processes, including but not limited to bills of lading and shipping instructions.
• Good understanding of international shipping requirements.
• Strong document-control and data-management skills.
• Proficiency in Microsoft Office.
• Experience using ERP, logistics, purchasing or internal database systems.
• Ability to maintain accurate records and manage multiple time-sensitive deadlines.
• Highly organised, methodical and reliable.
• Strong attention to detail and accuracy.
• Excellent communication and stakeholder-management skills.
• Proactive approach to identifying and resolving issues.
• Ability to prioritise under pressure and manage last-minute changes.
• In line with pay transparency regulations (Legislative Decree 96/2026), the minimum fixed salary for this role is the contractual minimum set by the National Collective Labour Agreement for the Metalworking Industry (Federmeccanica/Assistal) for classification level C3.
• This level is a minimum threshold and does not correspond to the overall compensation package, which is determined by objective, measurable and gender-neutral criteria and is significantly higher than the contractual minimum indicated.

• Previous experience in motorsport, Formula 1, automotive, sporting events or a fast-paced international environment would be advantageous.

• Working in a young, collaborative and international environment.
• Tailored training.
• Company events and briefings.
• Onsite gym.
• Bonus scheme.
• Annual salary review process.
• Meal tickets.
• Free additional health insurance.

Today's Formula 1 calls for a high level of specialist skills in every area, and the team strongly believes that every member of staff can and should lead innovation and continuous improvement in such a competitive and dynamic working environment.