Senior Administrative Assistant - NA Merchandising

This role provides a wide range of administrative support to three senior directors within Nike's Merchandising organisation, covering Running Merch, Brand Merch and NVS Merch North America. The assistant sits within Nike's community of administrative employees, who act as liaisons embedded in business functions and geographies and help Nike teams around the world keep up with the company's rapid pace. The position involves working with a diverse team of people and leaders with a variety of management styles, serving as a main point of contact for administrative questions and helping the team build connections to each other, their leader, the environment and Nike.

• Manage complex calendars, scheduling appointments, meetings and conferences for supported leaders, resolving conflicts and coordinating with other teammates and leaders as required.
• Book travel arrangements including flights, accommodation and transportation, managing itineraries and necessary documentation.
• Plan meetings and events, securing event space and handling budgeting, catering, agenda planning, scheduling, reminders and liaison with external parties as needed.
• Prepare expense reports, track budgets and process invoices or purchase orders for vendors, including creating purchase orders.
• Produce, edit and reformat documents and email correspondence, including updating organisational charts, creating high-quality graphic and text PowerPoint or Keynote presentations, and preparing team session agendas and work session run of shows.
• Write, contribute to and edit draft communications under the leader's direction, involving appropriate stakeholders and gaining final approval, and may manage distribution lists and send communications on the leader's behalf.
• Coordinate team space planning, workspace and equipment moves in partnership with the appropriate stakeholders.
• Assist with special projects by supporting project planning, tracking progress and ensuring deadlines are met, and support team plans, projects, activations or other deliverables as needed.
• Contribute to team and culture building through staff meetings, team building activities, offsites and the physical workspace.
• Serve as the main point of contact for administrative questions from the team and provide coverage for other leaders where temporary administrative needs exist.

• Bachelor's degree in business or a related field; any suitable combination of education, experience and training will be accepted.
• Minimum of 3 years of administrative work experience.
• Ability to work and communicate effectively with a variety of personalities, including senior-level executives.
• Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity.
• Proven ability to organise, prioritise and appropriately handle highly confidential and sensitive information.
• Ability to work independently and take initiative to follow through on requests until completion with a high attention to detail.
• High learning agility, strong organisation skills and high attention to detail.
• Strong communication and time management skills, with the ability to prioritise across multiple tasks, set expectations across a variety of stakeholders and take initiative to follow through on requests through to completion.
• Ability to adapt style to most efficiently and effectively support the leaders and businesses the role is aligned against.
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams).
• Ability to occasionally work outside of core business hours.

• Previous experience working with and tracking budgets is strongly preferred.
• Experience with Keynote is a plus, not required.
• Experience with AI tools such as ChatGPT or Microsoft Copilot is a plus, not required.
• Previous Nike work experience is a plus.

• Mynext: Be Empowered to Grow within Nike and Create the Future.