Senior Office Administrator

Sits within a collaborative and dynamic administrative team supporting key functions at the Nike Vietnam Office in Ho Chi Minh City. The post-holder partners closely with internal stakeholders including Human Resources, Finance, Government Affairs, the Air Manufacturing Vietnam team, other functions and international teammates to assist with office operations and employee engagement activities. Externally, the role coordinates with service providers, travel agencies and government offices to facilitate office services, travel arrangements and legal paperwork for expatriates and visitors.

• Manage reception, including greeting visitors, handling phone calls, setting appointments, and organising and managing the reception area.
• Receive and distribute incoming and outgoing packages and mail, and track packages and mail with courier partners.
• Order and control office supplies, including tea break and lunch for office and offsite meetings.
• Partner with the Legal team for contract review and work with vendors on vendor processes using Aravo, Coupa and Concur.
• Provide support for office events, office decoration and renovation.
• Work closely with Nike Security to perform access card control for employees and visitors, as well as parking cards and personal lockers.
• Complete other administrative tasks to ensure seamless office operations and administrative support.

• A minimum of 3 years of administrative experience in a fast-paced environment.
• A bachelor's degree or equivalent combination of education, experience or training.
• Strong analytical, negotiation and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Detail-oriented with strong organisational skills and a high level of self-motivation.
• Excellent data management and reporting skills.
• A commitment to honesty and integrity.
• Comfort working with diverse cultures.
• Exceptional communication skills and a service-oriented mindset.
• Proactive problem-solving abilities and comfort managing multiple priorities.
• Ability to collaborate with internal and external stakeholders.
• Ability to handle sensitive information with confidentiality.