Executive Assistant - Consumer, Product, & Innovation

The Executive Assistant supports the Vice President of Nike Consumer, Product, and Innovation, acting as an integral support to the leader and a critical part of the team. The role frequently operates as a thought partner to the leader and a source of knowledge for the team, requiring strategic thinking and keen attention to detail. The successful candidate works at the pace of the business, prioritises effectively and handles highly confidential and sensitive information.

• Coordinate and manage the leader's schedule, ensuring timely appointments and meetings and proactively resolving calendaring conflicts where possible without the involvement of the leader.
• Serve as the primary point of contact between the leader and internal and external stakeholders, handling email correspondence and responding promptly and professionally to inquiries that do not require the VP's involvement, highlighting actionable items and responding where possible.
• Secure event space as necessary and handle budgeting, catering, agenda planning, scheduling and reminders, working with external parties as needed and supporting documentation before, during and/or after to ensure meeting or event objectives are met.
• Assist in the coordination of materials and information for high-visibility internal and external meetings and events, including Board of Director meetings.
• Make complex domestic and international travel arrangements and complete and review expense reports in a timely manner.
• Draft, review and organise important documents, reports and presentations, and at times present and share these with the appropriate leaders and teammates.
• Assist in the planning and execution of special projects and support team plans, projects, activations or other deliverables as needed, ensuring deadlines are met and objectives achieved.
• Maintain the highest level of confidentiality regarding sensitive and proprietary information and decisions made by leaders, using discretion at all times.
• Onboard new hires, preparing workspaces, equipment and office supplies and scheduling meet and greets with the team, and train and mentor other administrative hires as needed.
• Coordinate team and company events, including staff meetings, team-building activities, offsites and other functions that help the team build connections to each other, their leader, the environment and Nike.
• Serve as the main point of contact for administrative questions or escalations from other administrative assistants on the team, and may coordinate admin staff meetings and share relevant information as appropriate.

• Bachelor's degree in business or a related field; any suitable combination of education, experience and training will be accepted.
• Minimum of 3-5 years of administrative work experience.
• At least 1 year of experience supporting a Senior Director, VP or higher-level executive within a matrixed corporate environment.
• Demonstrated capability of working in a fast-paced, results-oriented environment.
• Excellent verbal and written communication skills.
• Strong reading, writing, math and communication skills.
• Proven experience and success working with a variety of high-profile stakeholders, such as executive leadership team members or Nike sponsored athletes and collaborators.
• Ability to work independently as a self-starter and as part of a team, making connections in and across teams.
• Exceptional attention to detail and problem-solving skills.
• Ability to thrive in a fast-paced environment and adapt to changing priorities.
• Comfort working through ambiguity.
• Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams).
• Ability to exercise discretion and independent judgement when handling confidential and sensitive information.
• Ability to occasionally work outside of core business hours.

• Previous experience with event planning.
• Experience with budget creation/management and planning proposals.
• Experience with Keynote.
• Experience with AI tools such as ChatGPT or Microsoft Copilot.
• Prior experience handling sensitive and confidential information.
• Previous Nike work experience.