PA to Director of Creative Solutions

The Personal Assistant to the Director of Creative Solutions provides trusted executive support to a senior leader responsible for delivering world-class creative work across Formula 1. The role sits within the Commercial division and at the centre of a fast-moving, high-performing function, acting as a business partner who manages priorities and coordinates key activities. The post-holder works closely with senior leaders and stakeholders across Formula 1, acting as a key point of coordination across multiple teams.

• Provide high-level executive business and administrative support to the Director, including managing and maintaining the Director's diary with sufficient preparation and forward planning for meetings and commitments.
• Coordinate complex domestic and international travel arrangements, including itineraries, visa applications and travel logistics across multiple time zones.
• Build and maintain strong relationships with internal and external stakeholders through effective communication and collaboration.
• Manage multiple priorities simultaneously, ensuring deadlines are met and actions are followed through.
• Coordinate projects, maintain status tracking reports and proactively engage contributors to ensure successful delivery.
• Produce high-quality PowerPoint presentations, reports, agendas and documents with exceptional attention to detail.
• Organise meeting preparation, including research, agenda creation, minute-taking and distribution of actions.
• Screen enquiries and requests, ensuring responses are managed professionally and in a timely manner.
• Administer expenses, corporate card reconciliations, departmental budget administration and reporting activities, and troubleshoot minor IT issues, coordinating with support teams when escalation is required.
• Maintain strict confidentiality and discretion when handling sensitive information, and provide occasional out-of-hours support when required in support of Director travel commitments.

• 5+ years' experience supporting a Director or C-suite executive.
• Experience working with senior and high-profile business stakeholders, with strong stakeholder management skills and the ability to build trusted relationships.
• Proven experience managing complex diaries, travel arrangements and executive administration, with exceptional diary management and travel coordination capability.
• Comfortable working within a fast-paced environment with multiple competing priorities.
• Trustworthy, professional and able to maintain the highest levels of confidentiality.
• Proactive and forward-thinking, with the ability to anticipate issues before they arise.
• Highly organised, with exceptional attention to detail, strong multi-tasking ability and a commitment to producing high-quality work.
• Positive, self-motivated and able to take ownership of tasks and responsibilities.
• Adaptable and resilient, capable of managing changing priorities with composure.
• Friendly, approachable and professional, with a natural focus on delivering excellent stakeholder support.
• Comfortable working independently, using initiative to solve problems, while maintaining strong collaboration across teams.
• Excellent written and verbal communication skills, with the ability to communicate effectively with a diverse range of internal and external stakeholders.
• Advanced Microsoft Office skills, including PowerPoint, Excel, Outlook and Word.
• Strong organisational and prioritisation skills, with the ability to work under pressure whilst managing changing priorities and tight deadlines.
• Experience preparing presentations, reports, agendas and meeting documentation.

• Experience working within a dynamic and rapidly changing business environment.
• Experience supporting senior leaders within a high-profile organisation.
• Experience coordinating projects and tracking multiple workstreams simultaneously.
• Knowledge of Formula 1 would be advantageous.

• Dental Care
• 4 x Grand Prix Paddock passes per season
• Enhanced maternity/paternity leave and other family planning policies
• A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
• Subsidised canteen in Biggin Hill, serving breakfast and lunch
• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
• Opportunities to develop and request training for your role via our in-house Learning and Development team
• Discount on F1 merchandise
• Discount at F1's experiences including F1 Arcade and F1 Drive