Part-time Administration Assistant

Provides clerical and administrative support within the IT Infrastructure and Platform Operations Department, which designs, implements and manages the infrastructure supporting the Club's IT systems and leads service management capabilities. The department ensures technological resources operate efficiently and effectively to support business objectives, covering IT service availability, 24x7 operations, public cloud, network and data centre technology, infrastructure roadmaps and standards, and colleague collaboration technology. The post holder supports day-to-day administrative operations and coordinates with departments to facilitate smooth operations.

• Perform clerical duties such as typing, filing, copying, emailing, and responding to telephone calls and messages.
• Set up and maintain an efficient filing system for both physical and electronic records, ensuring timely updates and accessibility.
• Handle and prioritise all incoming and outgoing correspondence, including emails, letters, and memos, ensuring prompt and courteous responses.
• Coordinate and arrange meetings, including preparing agendas and taking minutes.
• Assist with procurement processes, including maintaining records related to invoices, contracts, and purchasing documentation.
• Provide logistical support for events and projects, including scheduling and coordinating travel arrangements.
• Maintain collaborative relationships across departments to facilitate smooth operations.
• Undertake other duties as assigned by the Manager.

• Tertiary education or a higher diploma in a relevant field such as Business Administration or a related discipline.
• A minimum of 2 to 5 years of relevant experience in administrative support or a similar role.

• Relevant experience within sizable organisations.

• Competitive benefits package

The Hong Kong Jockey Club is a world-class racing club founded in 1884 that acts continuously for the betterment of society. It operates an integrated business model comprising racing and racecourse entertainment, a membership club, responsible sports wagering and lottery, and charities and community contribution. Through this model, the Club generates economic and social value and supports the HKSAR Government in combatting illegal gambling.