Agencies
Agent Assistant, Music
Entry Level
London, United Kingdom
in office
Full time
Job description
About the Role
Supports THE·TEAM's music department, which represents prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. The Music Assistant provides administrative and coordination support to agents and client teams, maintaining records, contracts, itineraries, invoices, settlements, and tour-related logistics. The position works within a music department that acts as long-term career development strategists for artists, expanding their reach and deepening their impact with audiences worldwide.
Key Responsibilities
- Maintain artist contact records, deal memos, client bios, riders, and marketing assets, and enter offers and show details into the bespoke CRM booking system.
- Issue contracts for confirmed performances, handle subsequent contract amends, track unreturned contracts, and chase signed contracts.
- Complete and issue artist itineraries.
- Create and send invoices for show-related payments, including deposits and balances.
- Track, collect, and enter settlement figures into the CRM, and notify the accounting department to generate statements.
- Track unpaid deposits and liaise with the accounting team to ensure show funds are received on time.
- Prepare and issue immigration paperwork (Certificate of Sponsorship).
- Set up tour announcements and on sales, liaising with promoters and client teams regarding ticketing and artwork.
- Set and confirm meetings, maintain calendars for agents and the internal artist calendar, manage inbound phone calls on behalf of agents, book agent business travel, submit agent expense reports, and manage show and festival guest lists.
- Take on additional tasks and responsibilities as assigned.
Required Experience & Qualifications
- Previous experience within a Music Assistant role
- Excellent organisational skills
- Excellent communication skills
- Proficient with CRM systems, Outlook and Word
About the Company
THE·TEAM's music department is proud to provide representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. We are long-term career development strategists who work with artists to expand their reach and deepen their impact with audiences around the world. THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide.
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