Coordinator, Office Services

Excel Sports Management seeks a Coordinator, Office Services to support its growing organisation as the first point of contact at its West Hollywood office, handling all processes related to office operations and logistics. The role works closely with HR and provides administrative support to senior leadership as needed. The ideal candidate is a highly organised, driven self-starter who is detail-oriented and brings positive energy and elevated customer service.

• Serve as the main point of contact at the West Hollywood office, managing the reception desk, greeting all visitors and acting as a point of contact for general office requests.
• Own the day-to-day maintenance of common areas, including conference rooms, kitchen, municipal and storage areas, ensuring they are kept organised and neat.
• Support colleagues in planning in-office meetings, including conference room set-up, refreshment orders and resources.
• Organise engagement activities such as happy hours, company parties, internal events and meetings, often in collaboration with the HR team, to influence company culture and employee morale positively.
• Review and distribute incoming and outgoing mail, including fan mail, USPS and FedEx packages.
• Manage the inventory and ordering of office supplies, pantry supplies, group meals and catering, and pantry snacks and beverages.
• Work closely with HR to ensure all new hires are provided with the proper building and security access.
• Manage office health and safety procedures, including fire drills, emergency equipment upkeep and compliance with local safety standards.
• Create and maintain office guides, processes and procedures, and track and report office-related expenses.
• Provide administrative support to senior leadership as needed and carry out all other duties as assigned.

• Bachelor's degree required.
• Must be a problem solver who is quick on their feet and able to navigate dynamic situations.
• Exceptional time-management skills and the ability to execute tasks and responsibilities in an ever-changing environment.
• Excellent communication skills, with the ability to communicate clearly in all modes, including verbal, written and text.
• Well-developed interpersonal skills, an energetic demeanour and a positive, confident attitude.
• A client-first mentality and a commitment to excellence and continuous improvement.
• Must enjoy office logistics and operational tasks.
• Ability to build relationships, genuine connections and trust both internally and externally.
• Proactive approach with strong organisation and prioritisation skills.
• Strong attention to detail and the ability to manage multiple priorities.
• Strong working knowledge of Microsoft Excel, PowerPoint and similar tools.
• Ability to operate with discretion and confidentiality.
• A flexible and reliable team player, both internally and externally.
• Ability to think creatively and innovatively.
• Physical requirements include prolonged periods of sitting at a desk and the ability to lift up to 15 pounds at a time.

• Business Administration degree preferred.
• Customer service experience preferred.

• 32-hour work week.

• Eligible for benefits.
• Eligible for a discretionary bonus.

Excel Sports Management is an industry-leading sports agency representing top-tier talent, blue-chip brands and marquee properties.