Senior Event Executive, Hospitality (Home Improvement Client)

The Senior Event Executive, Hospitality supports multiple hospitality programmes for a home improvement client, gaining a broad view of Octagon's offices and clients while assisting with a variety of elite events. The role encompasses event planning, operational logistics, vendor management, creative hospitality development, production planning and onsite execution. The post sits within a skilled, dynamic and service-oriented Hospitality Team that is committed to providing a seamless, white-glove hospitality experience to clients, with team members located across the country.

• Lead the planning and execution of event logistics across multiple hospitality programmes, ensuring every detail is thoughtfully planned and flawlessly executed
• Research, develop and implement creative hospitality experiences, programming ideas and premium touchpoints to elevate the overall guest experience
• Manage relationships with third-party vendors, serving as the primary day-to-day contact while overseeing timelines, deliverables, budgets and execution
• Support the development of décor concepts, event layouts and floor plans, identifying creative opportunities to integrate client branding throughout the guest experience
• Own gifting execution from concept development through fulfilment, including brainstorming gift ideas, obtaining vendor quotes, managing ordering, personalisation opportunities, inventory and onsite distribution
• Develop and maintain asset management for signage, printed collateral, production elements, premium giveaways and branded décor, identifying opportunities to enhance future programmes
• Support budget creation, management, reconciliation and recap
• Actively participate in all weekly status calls and other key meetings with internal and external constituents
• Lead the planning and execution of food and beverage operations, including menu recommendations, service timing, dietary accommodation and coordination with venue and catering partners
• Prepare and distribute event status updates, execution guides and support staff documents
• Assist with collecting event results reporting and wrap-up report development
• Oversee administrative programme elements including vendor contracts, certificates of insurance, purchase orders, vendor payments and overall documentation management
• Provide general account management and assistance with client requests

• 3+ years of experience in a related events field
• Excellent organisation skills
• A standout colleague who wants to know what others are working on and wants to help
• A self-starter with the ability to balance multiple projects on strict timelines simultaneously
• Ability to form effective links with clients; flexible and adaptable in working with various personalities
• A sense of humour and the ability to tell a good story
• Excellent interpersonal skills, both written and oral
• Thrives under pressure and is outstanding at problem solving, offering creative solutions
• A go-getter who demonstrates initiative and embraces new challenges, including last-minute client requests
• Passion for sports, entertainment, gaming, music and/or celebrity and lifestyle culture
• Super knowledgeable in the Microsoft Office suite, particularly Teams, Excel, PowerPoint and Word
• Budget management experience
• Flexibility and willingness to travel domestically and work weekends or holidays as needed, with anticipated travel of a moderate level (20-45%)

• Past hospitality experience preferred
• Experience in the world of hospitality is a plus
• A second language is a plus, though not a requirement

• Employees are required to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager

• $50,000, Overtime-eligible

• Comprehensive benefits package