Executive Assistant to the NBA Africa CEO

The Executive Assistant provides high-level administrative and operational support to the NBA Africa CEO, ensuring seamless day-to-day execution and alignment with business priorities. The role acts as a trusted partner and primary point of contact, managing sensitive communications, triaging stakeholder inquiries, and handling confidential information with professionalism and care. It coordinates travel, meetings, and events, prepares materials and correspondence, and tracks deliverables to support effective decision-making and follow-through.

• Provide high-level administrative and operational support to the NBA Africa CEO, ensuring day-to-day execution aligns with business priorities, and exercise independent judgment to prioritise the CEO's daily schedule, determine meeting priorities, decline requests
• And resolve scheduling conflicts based on strategic importance.
• Anticipate executive needs and proactively develop solutions before issues arise, and make recommendations and book travel arrangements, including flights, accommodations, and transportation for the CEO.
• Independently triage and respond to stakeholder inquiries, determining which matters require executive attention and appropriate escalation, and serve as primary point of contact
• Managing sensitive communications and handling confidential business information with appropriate distribution and timing.
• Prepare travel and expense reports, ensuring completeness and accuracy; create and prepare confidential correspondence, itineraries, and agendas; draft, proofread, and edit documents, reports, and presentations for the CEO.
• Schedule and prepare materials for meetings, attend meetings as requested, take minutes, track action items, and follow up on action plan deadlines.
• Secure conference rooms, ensure audio-visual needs are addressed, handle catering and hospitality for meetings with external guests, submit guest registration requests, greet and announce external meeting attendees and incoming visitors
• And manage the guest invitation process for large-scale NBA events, acting as the contact for registering NBA Africa and BAL staff for events.
• Provide project support for NBA Africa and BAL initiatives and programmes as directed by the CEO, and handle special requests as directed.
• Leverage AI and automation tools to streamline administrative tasks, improve efficiency, and enhance productivity.
• Coordinate and manage planned activities and events, ensuring logistical components such as registrations, reservations, equipment, products, event space, travel arrangements, and partnerships with internal and external stakeholders including conference and events, IT, security, and volunteers.
• Coordinate large department orders for special events and offsites, including supplies, merchandise, and catering.

• 7+ years of previous experience supporting executive(s) in a fast-paced, corporate setting.
• Proven experience as an executive assistant in a similar administrative role.
• Proven ability to exercise independent judgment on matters of significance with minimal supervision.
• Strategic thinking skills with the ability to anticipate needs and proactively recommend solutions.
• Expert-level judgment in handling sensitive and confidential business information.
• Strong interpersonal skills and the ability to communicate effectively across all levels of an organisation.
• Exceptional organisation and multitasking abilities.
• Ability to work independently, prioritise tasks, and meet deadlines.
• Discretion and a high level of confidentiality.
• Advanced aptitude with all Microsoft Office applications, including Word, Excel, and PowerPoint.
• Experience with calendar management tools.
• Creative problem-solving skills and a proactive approach to identifying ways to improve outcomes.
• Strong attention to detail.
• Operates with the highest level of personal integrity and ethics.
• Performs independent project-based work with little supervision.

• College degree with a foundation in Administration, Business, or Secretarial studies.

• Eligible employees have the option of working remotely one day per week.
• Travels between 0-15% of the year, depending upon priorities.