Logistics Coordinator

Formula 1 is looking for a Logistics Coordinator to join its Events team. The role is responsible for the logistics, coordination and administration of F1 event assets, freight, crew travel, local staffing, show cars and operational equipment across Grand Prix and affiliated events. The Logistics Coordinator works with internal teams, suppliers, freight partners, travel providers and local staffing agencies to ensure efficient, accurate and timely delivery.

• Support F1's live fan experience by coordinating the logistics, assets, crew movements and operational administration required for successful event delivery.
• Coordinate freight movements, shipping schedules, collections, deliveries, load-in/out plans and return logistics across allocated events.
• Liaise with freight partners, suppliers, promoters and venues on delivery windows, access, documentation and site restrictions, and track shipments to resolve freight issues, delays, customs queries or delivery changes.
• Maintain logistics schedules, freight trackers, packing lists and delivery records.
• Work with the travel department to coordinate flights, accommodation, ground transport, transfers and arrival/departure information, and prepare crew information packs covering travel, accommodation, accreditation, schedules, site rules, contacts and welfare details.
• Maintain travel trackers, transport schedules and emergency contact details, and confirm access, accreditation and arrival arrangements with internal teams, travel providers and promoters.
• Raise purchase orders in line with approved scopes, budgets and internal processes
• Track supplier costs, quotations, approvals, purchase orders, invoices and payment status
• Process invoices and resolve queries with suppliers, finance and internal stakeholders And support event reconciliation, accruals and cost reporting.
• Maintain asset registers, inventory trackers, equipment lists and movement records, track asset location, condition, allocation, dispatch, return and storage status, and capture post-event asset updates, losses, damage, maintenance requirements and lessons learned.
• Coordinate equipment maintenance schedules, servicing, repairs, testing and replacement needs, and coordinate F1 show car movement, storage, preparation, documentation, condition checks and return logistics.
• Book and coordinate local event staff, agency teams and operational support
• Confirm staffing schedules, call times, roles, uniform requirements, access arrangements and briefing information
• Maintain staff trackers, contact lists, attendance records and sign-in information And escalate staffing gaps, scheduling issues or operational risks and support practical solutions.

• 4+ years' experience in event logistics, coordination, operations or production support across sport, live entertainment, brand activation or major events.
• Experience coordinating freight, travel, suppliers, staffing or asset movements in a live event environment.
• Experience raising purchase orders, processing invoices and maintaining cost trackers.
• Experience maintaining asset registers, logistics trackers, crew information or operational documentation.
• Highly organised, proactive and accountable.
• Calm, practical and solutions-focused under pressure.
• Collaborative, with strong relationships across teams, suppliers, promoters and agencies.
• Confident communicator with a flexible, can-do attitude.
• Willing and able to travel internationally for race events if required.
• Strong planning, organisation, prioritisation and attention to detail.
• Good understanding of freight, travel, event logistics, local staffing and supplier coordination.
• Confident using trackers, schedules, purchase order systems, invoice processes and shared planning documents.
• Able to manage multiple event workstreams, deadlines and stakeholders at pace.
• Clear written and verbal communication.

• Dental Care
• 4 x Grand Prix Paddock passes per season
• Enhanced maternity/paternity leave and other family planning policies
• A free staff shuttle service running to and from surrounding trains stations near to Biggin Hill
• Subsidised canteen in Biggin Hill, serving breakfast and lunch
• 25 days annual leave and 8 Bank Holiday days, plus a Christmas period closure
• Opportunities to develop and request training for your role via our in-house Learning and Development team
• Discount on F1 merchandise
• Discount at F1's experiences including F1 Arcade and F1 Drive