Secretary

The Secretary to SVP/VP supports assigned senior leaders with administrative tasks and daily communications. The role manages team communications, activities, visitor arrangements, presentations, filing, online approvals, calendars, travel and expenses, and company car matters. It sits within Corporate Services and works with the function management team, the SVP/VP secretary community, travel, admin, finance, HR and upper management across the function.

• Support the assigned SVP/VP in team communication management, including all-employee meetings and DR meetings.
• Support the SVP/VP in team activities management, including function teambuilding and restricted meeting-room booking.
• Support the SVP/VP in managing business-related visitors.
• Support the SVP/VP in formatting and editing business-related presentations when needed.
• Manage and maintain the department filing system so documents are maintained or released in time and accurately.
• Assist the SVP/VP in managing online approvals when needed.
• Manage the SVP/VP's business-related calendar to ensure a well-planned and managed daily schedule.
• Support the SVP/VP on travel and expense management and company car management.
• Carry out other ad hoc business-related and reasonable tasks assigned by leaders, including SLT conference or meeting logistics support.

• Previous experience as an executive assistant or secretary.
• College degree.
• Fluency in English and Mandarin.
• Excellent working knowledge of Microsoft software.
• Detail-oriented.
• Teamwork.
• Ability to multi-task.
• Ability to handle stress and maintain confidentiality.
• Excellent file management skills.
• Excellent interpersonal and communication skills.

• Economics or Operations background.

The company believes that embedding diversity, equity and inclusion into its culture and talent processes gives employees a sense of belonging and the brand a competitive advantage.