Administrative Assistant

The Administrative Assistant will primarily provide administrative support to three Senior Vice Presidents. The position handles a wide range of administrative and executive support-related tasks, including calendar management, meeting preparation, travel arrangements and coordination, expenses, and project management. The role operates with the utmost discretion while working with highly confidential information and requires impeccable attention to detail, organisational skills, and thoroughness.

• Manage complex and ever-changing day-to-day schedules for three Senior Vice Presidents via Microsoft Outlook, scheduling and organising meetings across multiple time zones.
• Act as a gatekeeper by managing the SVPs' calendars, using discretion to identify critical items, set up meetings, and make scheduling changes with minimal executive involvement.
• Anticipate executives' needs by working proactively with a one-step-ahead mentality on meeting preparation, arising issues, and new developments.
• Prepare for meetings and appointments by creating agendas and pertinent materials, preparing conference rooms and audio/visual needs, and securing external guests when applicable.
• Provide high-level administrative support, including answering phones, coordinating meetings, maintaining calendars, arranging conference calls, and arranging complex international travel.
• Serve as liaison between the SVPs and key stakeholders.
• Make thoughtful, quick, and accurate decisions when an executive is unavailable.
• Assist in regularly creating and editing memos and PowerPoint presentations, and draft, review, and send communications on behalf of executives.
• Coordinate travel arrangements and prepare detailed itineraries including flights, hotels, and meeting agendas.
• Screen phone calls and forward them appropriately, communicating professionally with internal and external partners.
• Oversee personal and departmental expenses, preparing, reconciling, and submitting invoices and credit card expenses in Concur in a timely and accurate manner.
• Handle confidential information meticulously and escalate required information with discretion.
• Ensure SVPs remain organised and on schedule through proactive, consistent communication, and keep executives abreast of time-sensitive and priority issues with appropriate follow-up.
• Facilitate mass internal communication, such as distributing company-wide emails and reports.
• Organise and coordinate multiple large meetings, materials, and reports.
• Keep up to date on department-specific initiatives and timelines, maintain an accurate and current list of internal and external contacts, and maintain a clear understanding of the company structure and how departments operate.
• Complete miscellaneous projects and tasks as assigned in a timely and accurate manner.
• Nurture strong partnerships with a broad range of individuals, including other executive assistants, facilities, the executive's direct reports, travel, IT, security, and other key internal stakeholders.
• Answer questions with tact, diplomacy, and accuracy, and operate with sound judgement and efficiency.
• Handle printing, faxing, copying, filing, mail, and shipping.

• At least 4+ years of prior administrative/executive assistant experience for senior-level executives.
• Significant experience working in Microsoft Outlook, Excel, Word, and PowerPoint.
• Strong technology skills, including the ability to work within PC and Mac programs, iPad, iPhone, and Google products.
• Exceptional interpersonal and phone skills, with the ability to interact with staff at all levels.
• Expert-level written and verbal communication skills.
• Experience managing highly sensitive information with discretion and professionalism.
• Strong ability to work well under pressure in a fast-paced environment with a positive attitude.
• Highly organised strategic planner able to create, implement, and improve organisational systems, both digital and physical files.
• Able to work independently and with little supervision.
• Demonstrated project management skills.
• Demonstrated comfort interacting with high-level executives and high-profile individuals.
• Ability to work proactively with a solution-oriented mindset and a can-do attitude, always thinking one step ahead while staying calm and confident.
• Impeccable attention to detail and solutions-oriented approach.
• Strong analytical, problem-solving, and project/programme management skills.
• Exercise a high degree of professionalism and diplomacy in interactions with all levels of the organisation.

• Bachelor's degree.
• Experience within the digital, entertainment, or sports industry.
• Ability to type fast and efficiently.

• In-person work at an NFL office or stadium location is required; remote and/or hybrid working options are not offered.
• NFL employees are required to work 40 hours per week in office.

• $35—$35 USD.
• The NFL expects to hire for this position near the middle of the range; only in truly rare and exceptional circumstances, where an external candidate has experience, credentials, or expertise that far exceed those required or expected, would the NFL consider paying a salary or rate near the higher end of the range.

• Comprehensive benefits offerings are available.
• No relocation assistance will be provided.

The NFL is committed to building an inclusive work environment that reflects its fan base, providing an environment of mutual respect where equal employment opportunities are available to all employees and applicants. Its core values are respect, integrity, team responsibility, and resiliency. The NFL's leadership attributes include building talent, executing, inspiring, living its values, knowing the business, and thinking big.