Assistant, Music

The music department represents prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. The role supports the agent team with detailed administrative and coordination work across bookings, contracts, invoicing, settlements, immigration paperwork, tour announcements, and guest lists. It involves liaising with management, promoters, client teams, and accounting, and attending shows to represent the agent team.

• Maintain accuracy of artist contact records and deal memos in the bespoke CRM booking system, and keep client bios, riders, and marketing assets up to date.
• Enter offers and relevant show details into the CRM booking system, and collate single show and tour offers for presentation to management with high attention to detail.
• Issue contracts for confirmed performances, deal with subsequent contract amends, track unreturned contracts, and chase signed contracts.
• Create and send invoices for show-related payments such as deposits and balances.
• Obtain tax reduction options for artist fees, apply relevant processes, and inform management.
• Track, collect, and enter settlement figures into the CRM, and notify the accounting department to generate statements.
• Track unpaid deposits and liaise with the accounting team to ensure show funds are received on time.
• Prepare and issue immigration paperwork, including Certificates of Sponsorship.
• Set up tour announcements and on-sales, liaising with promoters and client teams regarding ticketing and artwork.
• Set and confirm meetings for agents, book agent business travel as necessary, and submit agent expense reports.
• Manage show and festival guest lists, attend shows to meet clients and represent the agent team, and join planning meetings and calls with clients where required.
• Take on additional tasks and responsibilities as assigned, including highly detailed work for small shows up to arena-level tours.

• Previous experience within a Music Assistant role.
• Excellent organisational skills.
• Excellent communication skills.
• Proficient with CRM systems, Outlook, Word and Excel.

THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. Shaped by a belief in the unifying power of sports, music and entertainment, THE·TEAM leads with intelligence, ideas and influence.