Purchase Ledger Clerk - Excel

Exists to maintain accurate and up-to-date records of purchases, supplier invoices and payments, ensuring compliance with Compass Group financial procedures and company standards. All orders are recorded accurately through the Compass Purchase Ordering Log – Foodbuy. The postholder works closely with Location Accountants and operational teams to keep financial records efficient, accurate and in line with company requirements.

• Take ownership of day-to-day purchasing and supplier charges, ensuring correct use of Compass FBOL purchase order and goods receipting processes.
• Oversee goods receipting across operations, coordinating with suppliers and HODs to ensure operational readiness.
• Act as the FBOL system expert, supporting teams with purchase orders, goods receipting and supplier invoices.
• Maintain accurate and up-to-date purchasing and financial data across FBOL and SAP, ensuring data integrity and compliance.
• Reconcile supplier statements against accrued purchase orders and support month-end accruals and financial reconciliations.
• Process supplier invoices, including submitting invoices for non-EDI suppliers and ensuring invoices are accurately matched to purchase orders.
• Set up new suppliers in FBOL in line with Levy and Compass standards.
• Identify and resolve purchasing and invoicing discrepancies, working closely with suppliers, HODs and internal teams.
• Build strong stakeholder relationships, provide training and support on purchasing processes, and work with the Compass purchasing team and Location Accountant to ensure compliance and drive process improvements.

• Produce weekly purchasing, delivery and invoice reports, maintaining accurate Goods Received Master Logs.
• Strong numeracy skills with excellent proficiency in Microsoft Excel.
• Excellent written and verbal communication skills, with the ability to build positive working relationships.
• Highly organised with strong administration, time management and prioritisation skills.
• Exceptional attention to detail and accuracy, particularly when handling data and financial information.
• Self-motivated, enthusiastic and positive, with a proactive "can-do" attitude and strong team focus.
• Able to multitask and work effectively in a fast-paced environment, remaining calm under pressure and consistently meeting deadlines.

• Ideally 2–3 years' experience in a similar purchasing, finance or administration role.
• Experience in data analysis, accounts payable or financial administration is desirable.
• SAP knowledge is an advantage.

• Competitive salary with bonus and full company benefits.

• Healthcare and wellbeing support including Aviva Digicare and Medicash (dental, optical and therapy treatments).
• 23 days' annual leave plus bank holidays, birthday off, and a holiday purchase scheme.
• 24/7 Employee Assistance Programme for mental health support.
• Enhanced maternity, paternity and adoption leave, two days' additional leave after returning from maternity leave, a day off for a baby's first birthday, and enhanced family leave.
• Shopping, entertainment and travel discounts, 20% off Nuffield Health and 10% off PureGym memberships.
• Pension scheme, life assurance and preferred rates on salary finance products.
• Professional subscriptions, ongoing training and structured career pathways.
• Meals on duty.