Intern, Event Planning (Spring, 2027)

The Intern, Event Planning supports the daily administrative and planning functions of the Event Planning department at the Jackie Robinson Training Complex. The role assists with Spring Training preparations for high school and college teams, maintains team and event records, communicates with visiting groups, and helps coordinate housing, meals, meeting spaces and other event needs throughout the complex. The intern works as part of the JRTC Event Planning team and collaborates with internal departments, visiting teams and non-Spring Training groups to support events and facility operations.

• Assist with daily administrative tasks, event planning preparations and maintenance of team and event records for incoming athletic and non-athletic groups.
• Communicate with team contacts to confirm arrival and departure details, housing, meals and special requests, and share updates with the Event Planning team and other internal departments.
• Serve as a liaison for non-Spring Training groups, coordinating facility needs such as housing, meals, meeting space and event logistics.
• Assist with the collection, review and organisation of required Spring Training documentation, including waivers, insurance forms, tax exemption certificates, agreements, rooming lists, itineraries and meal package details.
• Assist with facility tours for prospective clients, with a focus on non-athletic event enquiries and revenue-generating opportunities, and assist with room inspections before coach check-ins.
• Build and maintain positive working relationships with MLB baseball and softball development staff, anticipating and coordinating their operational needs.
• Prepare guest-facing materials, including welcome packets, meal cards, room key packets and event signage.
• Support hotel-related coordination by assisting with event hotel agreements, tracking room blocks, and supporting the collection and reconciliation of event hotel commissions.
• Support Front Desk operations as needed, including check-ins, switchboard coverage, guest service support and departmental communications, and assist with retail operations, including merchandise sales and inventory management.
• Assist with special events and departmental projects, including updating templates, checklists and procedures for future events, and perform other duties as assigned by the Senior Coordinator, Event Planning.

• High school diploma required.
• Strong verbal and written communication skills.
• Highly organised, detail-oriented and self-motivated.
• Flexible and adaptable, with the ability to shift quickly between priorities in a fast-paced environment.
• Able to work both independently with minimal supervision and collaboratively as part of a team.
• Ability to work irregular hours, including nights, weekends and holidays, based on event and operational needs.
• Valid driver's licence with an excellent driving record.
• Ability to lift and carry up to 30 pounds.

• Current enrolment in an accredited two- or four-year college programme or relevant work-based learning programme, preferably in Hospitality, Event Planning, Sports Management, Business Administration or a related field.
• Experience with Microsoft Office Suite and Google Workspace.
• Familiarity with Canva.

• Jackie Robinson Training Complex (JRTC), Vero Beach, Florida.

• Discounts on MLB and JRTC merchandise.
• Complimentary or discounted tickets to special events at JRTC.
• JRTC Employee & Family appreciation events.

Major League Baseball is the most historic of the major professional sports leagues in the United States and Canada, and its employees value a culture of growth, teamwork and professionalism; employees who are most successful take initiative, identify problems and provide solutions, put the Team first, and are passionate about growing America's pastime to best serve its fans for decades to come.