Assistant to EVP, Music

Is responsible for performing a variety of administrative tasks to provide support to the agent in client and internal matters. It sits within THE·TEAM's music department, which represents prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. The department works as long-term career development strategists with artists to expand their reach and deepen their impact with audiences worldwide.

• Maintain accuracy of artist contact records and deal memos in the booking system; update client bios, riders, and ad mats.
• Enter offers and related show details into the booking system; liaise with relevant teams to complete show-related administration.
• Issue contracts for confirmed performances; track unreturned contracts, chase signed contracts, and flag, review, or address contract markups.
• Create and issue artist itineraries when necessary; organise and execute announces and on sales.
• Request, report, and/or review ticket counts for confirmed events.
• Create and send invoices for show-related payments such as deposits and balances; track unpaid deposits and balances and liaise with accounting to ensure funds are received and allocated on time.
• Track, collect, and enter finals; notify accounting to generate statements; coordinate with accounting to update client tax and payment information.
• Manage work visa processes for clients, including immigration itineraries; coordinate with operations for client on/off boarding.
• Set and confirm meetings; maintain agent calendar and internal artist calendar; manage inbound phone calls on behalf of agents.
• Book agent business travel and submit agent expense reports; take on additional tasks and responsibilities as assigned.

• 1–2+ years of administrative or assistant experience.
• Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented and highly accurate with data entry and documentation.
• Excellent written and verbal communication skills.
• Professionalism and discretion when handling sensitive information.
• Proactive problem-solving skills, with the ability to anticipate needs and follow through.
• Comfortable using booking systems, CRM tools, and Microsoft Office/Google Workspace.
• Flexible and adaptable, with readiness to take on varied tasks.

• Experience in the music, entertainment, or agency space is ideal.

• $47,500 Base salary plus potential for discretionary bonus.

THE·TEAM's music department provides representation to prominent music artists across all genres for live performance, touring, brand partnerships, and beyond. THE·TEAM provides representation and marketing services to talent, brands and properties across 28 countries and more than 70 cities worldwide. THE·TEAM is shaped by its belief in the unifying power of sports, music and entertainment, and leads with intelligence, ideas and influence.