Project Portfolio Analyst

This role connects people, data, and technology to improve transparency, efficiency, and impact across project and portfolio management. It owns and continuously develops project and portfolio management tools in close collaboration with IT, covering workflows, system structures, access concepts, and user support. The position works with Portfolio Managers, Project Managers, business stakeholders, IT, and data teams to translate governance, process, and reporting needs into scalable solutions that make it easier to manage, prioritise, and deliver meaningful projects.

• Connect people, data, and technology to create greater transparency, efficiency, and impact.
• Own and continuously develop project and portfolio management tools in close collaboration with IT, including workflows, system structures, access concepts, and user support.
• Collaborate with Portfolio Managers, Project Managers, business stakeholders, IT, and data teams to translate governance, process, and reporting needs into effective, scalable solutions.
• Design, build, and maintain self-service portfolio reports, management dashboards, KPIs, and role-based views that provide clear, timely, and actionable insights for transparency and decision-making.
• Define and maintain data standards, validation rules, reporting logic, and monitoring routines to ensure complete, consistent, and reliable project and portfolio data across systems.
• Develop self-service automations, scripts, queries, and integrations independently, while partnering with IT to shape scalable and sustainable enterprise solutions.
• Support effective tool usage through documentation, training, and user support.
• Monitor solution performance and adoption, and drive enhancements that improve usability, transparency, and scalability.

• 5+ years of relevant experience in PM tool administration, portfolio reporting, business intelligence, data analytics, or a comparable technical business role.
• Bachelor's degree in Information Systems, Business Informatics, Data Analytics, Business Administration, or a comparable field.
• Fluent in English.
• Profound experience with project and portfolio management platforms, including workflows, permissions, and reporting structures.
• Strong expertise in portfolio reporting, KPI design, data visualisation, and dashboard development.
• Practical experience with workflow automation and low-code solutions.
• Experience in data modelling, data governance, validation logic, and integration across multiple systems and data sources, with a strong focus on data quality and reliability.
• Sound understanding of project, programme, and portfolio management processes, governance models, and reporting requirements.
• Proven ability to analyse complex business needs and translate them into scalable technical requirements, user-friendly solutions, and clear visual insights.
• Strong analytical, problem-solving, and troubleshooting skills, combined with a structured, detail-oriented, and proactive working style.
• Excellent communication, documentation, training, and stakeholder-management skills, with the ability to collaborate effectively across business and technical teams in an international environment.

• German language skills are an advantage.
• Experience with Adobe Workfront and Jira is desirable.
• Experience with Power BI or comparable business-intelligence platforms is preferred.
• Experience with Power Automate, Microsoft 365, APIs, or comparable technologies is preferred.