Venue Overlay Manager

Paris 2024
Paris, France
04 May 2018
03 Jun 2018
Full Time

In order to deliver the Paris 2024 Olympic and Paralympic Games concept, a venue portfolio covering about one hundred+ Olympic and Paralympic venues needs to be designed, planned, installed, delivered and operated. This programme not only includes the 38 competition venues, the Olympic and Paralympic Village, the Main Media Centre & Media Village, and the Olympic and Paralympic family hotel, but also numerous additional venues that are nonetheless equally crucial to the smooth running of the Games (training facilities, logistics centres, bus depots, bus stations, etc.)

Responsibility for delivering these venues is shared between 2 separate entities: 

  • the OCOG (Organizing Committee for the Olympic and Paralympic Games), which is responsible for the overall organization of the Games and as such for making all the venues Olympic-ready, including delivering all installations, facilities and temporary infrastructures. This is traditionally referred to as "Venue Overlay" in the events industry.
  • the Olympic Delivering Authority, SOLIDEO (Société de Livraison des Ouvrages Olympiques), which is responsible for delivering the permanent Olympic structures, either directly (the Olympic and Paralympic Village, the Media Hub, etc.), or through supervising the work of the contracting authorities (Paris Arena II, Olympic Aquatics Centre, Grand Palais renovation, etc.).

The unique impact the Olympic and Paralympic project will require ongoing management and coordination by the OCOG to guarantee the timely delivery of the entire programme to a joint schedule.

Reporting to the Director of Venues and Infrastructures, the Venue Overlay Manager spearheads the design and creation of all the Olympic and Paralympic overlay installations required for the delivery of the Games, in conjunction with internal and external design teams (external contractors) and the project’s key partners (SOLIDEO, venue owners and operators, etc.) who are responsible for delivering the permanent structures, facilities and infrastructures required for the 2024 Olympic and Paralympic Games.

His/her responsibilities are notably as follows:

  1. Lead a multidisciplinary team charged with delivering the temporary overlay installations for the Paris 2024 Olympic and Paralympic Games. This team will consist of the OCOG’s technical teams and external contractors (planners, architects, consultancy firms, other technical Olympic experts required to deliver the Games, etc.), and will evolve over time as the OCOG grows.
  2. Coordinate internal resources within the OCOG in order to determine and confirm the needs of each function at each site and develop the programmes for each Olympic and Paralympic venue (Venue briefs).
  3. Coordinate external partners responsible for delivering the permanent venues, notably SOLIDEO but also all the contracting authorities and venue owners and operators, to ensure coherence between the Olympic configuration and the long-term/legacy configuration.
  4. Spearhead the drafting of Olympic overlay installation plans (Block plans, overlay plans, etc.) to reflect the level of detail identified at each phase of the project. Liaise with SOLIDEO and the appropriate contracting authorities whenever the concepts, needs or technical requirements evolve. 
  5. Obtain the necessary approvals from the various stakeholders, and notably the IOC, the OBS (a subsidiary of the IOC responsible for TV coverage of the Games), the appropriate International Federations, etc.
  6. Contribute to the Venue Use Agreements draft, spearheaded by the Venue and Infrastructure Team.
  7. Take part of responsibility matrices, venue by venue.
  8. Assist the Director of Venues and Infrastructures with the strategic and operational management of the temporary overlay programme. Participate in the design and procurement strategy for overlay structures and facilities. Put forward ideas for integrating innovative, technological and sustainable solutions.
  9. Take part of internal and external reports on the programme’s progress in line with the management programme shared with SOLIDEO.
  10. Develop and roll-out planning and budget management processes and tools for the Venue and Infrastructure Team.
  11. In conjunction with the Finance and Administration team and in-line with the environmental and social ambitions set forth during the candidature phase, participate in the implementation of the procurement process to enable the portfolio of projects to be delivered.
  12. Assume responsibility for the contractual follow-up of all contracts between the OCOG and the various external contractors, during both the design phase and the implementation phase.
  13. Offer advice regarding the regulatory framework and overlay tools, help define operational arrangements and the project organisation.
  14. Assist the Director of Venues and Infrastructures with the ramp-up and workload plan for the 2018-2024 period.
  15. Prepare the transition phases between the Olympic Games and the Paralympic Games and the post-Games dissolution phase, incorporating the retrofit and the return of venues to their legacy use.

Experience Required:

  • The Venue Overlay Manager has a strong track record of managing complex temporary construction programmes or delivering major sporting or cultural events. Experience in organising the Olympic and Paralympic Games and/or Olympic sport World Championships would be appreciated;
  • He/she is capable of handling multiple projects in a complex and demanding environment, dealing with a multitude of players and building lasting relationships with them all (public authorities, contractors and private partners, international contractors, rights holders, etc.);
  • He/she has a proven ability to draft clear, concise documents that may notably serve as a basis for decision-making in both French and English;
  • He/she boasts solid experience of working in a project environment, with the need to multi-task, prioritize and meet deadlines;
  • He/she has substantial experience of French/European standards, laws and regulatory procedures related to overlay installations and constructions, buildings that are open to the public, public health and safety, building regulations agencies, etc.;
  • He/she has comprehensive knowledge of all the key players, both on a national and international level;
  • He/she is capable of understanding the challenges faced by the Olympic and Paralympic Movement, of working within that environment and of forging strong partnerships with all the key players. 

Skills and qualifications required

A qualified Architect or Engineer with solid experience of managing and organising major events and implementing permanent and temporary installations:

  • An analytical mind and the ability to summarize;
  • Outstanding managerial skills: the ability to lead and drive teams and to work with a substantial number of players, both internally and externally, from both the private and public sectors;
  • Ability to combine strategic thinking with detail-oriented implementation and organisational agility;
  • Good didactic qualities to build awareness amongst internal teams;
  • In-depth understanding of the construction industry (laws, standards, procedures, technical documents, etc.) and best practices;
  • Creative flair and an eye for innovation to bring new ideas to the table and assimilate new opportunities;
  • Ability to manage cross-functional projects, deal with a multitude of different players and garner their support (public authorities, private partners, etc.);
  • A keen eye for details;
  • Good command of design and construction tools (BIM tools, Autocad, etc.).
  • Excellent command of office software (Outlook, Excel, Word, PowerPoint, web and mobile interfaces);
  • Excellent command of planning and scheduling tools;
  • Excellent command of written and spoken English as a working and negotiating language; 
  • Strong writing and speaking skills and an good conduct of meetings;
  • Knowledge of the Olympic and Paralympic movement would be a plus.
  • In-depth and proven expertise in: 
    • Construction engineering;
    • Project management;
    • Event organization;
  • Personal and interpersonal qualities:
    • Aligned with sporting values;
    • Copes well with ambiguity;
    • A team player with a can-do attitude, proactive and enthusiastic;
    • Self-control and the ability to handle any situation with intelligence;
    • Excellent people skills and extremely adaptable;
    • The highest standards of integrity and discretion;
    • Results and trouble-shooting oriented;
    • A dynamic and hands-on personality, approachable and flexible;
    • Outstanding ability to federate teams;
    • Proven ability to drive influence groups forward towards a shared goal; 
    • Agility, ability to handle diversity.