UEFA EURO 2020 Host Broadcast Logistics Assistant

Federations & Major Events
London , United Kingdom
Full Time
Competitive
9 / 02

The Host Broadcast Logistics team will work to coordinate and deliver a range of integrated support services to the UEFA Host Broadcast staff and suppliers as well as the Broadcaster Partners (BPs).

Full description

Fixed term contract from 10th May 2021 to 15th July 2021



The tournament:
In 2020, the UEFA EURO was due to celebrate its 60th anniversary. However, due to the Covid-19 pandemic, it was postponed to 2021. With the aim to still celebrate its 60th anniversary, the tournament will still be played across 12 different European cities - bringing the EURO closer to the fans and celebrating the best of European football and culture. To make this all possible, we need fantastic, dedicated people in every area.

The organisation:

UEFA EURO 2020 is being managed in each participating country by the respective national federation on behalf of UEFA. As the Host Association and national federation for England, The FA is responsible for the overall delivery and coordination of the Local Organising Structure (LOS), working in partnership with the Greater London Authority (GLA) and Department for Digital, Culture, Media and Sport (DCMS).

Here at The FA we are responsible for overseeing, promoting and developing English football at all levels, from grassroots through to the professional game. The shared values, vision and pride of our people is central to our success. We are growing a team of highly skilled, passionate and hardworking individuals who are committed to the future of English football. We understand that diversity promotes innovation, and therefore we look for people who are great at what they do, no matter their background.


The function:
The Host Broadcast Logistics team will work to coordinate and deliver a range of integrated support services to the UEFA Host Broadcast staff and suppliers as well as the Broadcaster Partners (BPs).

The HB Broadcast Logistics Assistant will be part of the Broadcast Logistics team managing the day-to-day requirements at the Wembley Stadium. The office for the Broadcast Logistics Assistant will be at the broadcast compound and they will work closely together with the Host Broadcast Operations Manager and the Host Broadcast Venue Technical Manager to make sure the stadium is ready to receive the UEFA Host Broadcast crew, BP crews and broadcasting trucks.


Key responsibilities

The role of the Broadcast Logistics Assistant is to provide a high level of support across all areas of the Broadcast Logistics responsibilities which include:

  • Coordinate the logistical requirements of the venue-based HB staff, the moving HB Production/Technical teams (moving between two UEFA EURO 2020 venues), any other HB teams (such as ENG crews) and BP crews required to work at the Wembley Stadium
  • Confirm the HB Production/Technical teams' bus requirements, agreeing all pick-up and drop off points with the Event Transport team
  • Create a bus timetable and ensuring teams are aware of the timings
  • Compile and display transport timetables to and from the venue to the HB hotels; distribute tickets if staff are required to travel on public transport
  • Work closely with the Broadcast Logistics team at the sister venue to coordinate recces and any inter-venue moves
  • Check the HB accommodation, highlighting where early or late check-ins and check-outs should be requested; ensure the moving teams know if they have to change hotels
  • Support the Team Crew Assistants travelling between two or more UEFA EURO 2020 venues with the HB Production/Technical teams; provide them with the necessary documents with details about their accommodation, travel, catering, uniform, accreditation and SAD (Supplementary Access Device) requirements; show the Team Crew Assistants around the venue, highlighting the important areas for their teams
  • Supervise the use of the HB office and storage containers during the event
  • Oversee HB furniture needs and be the main point of contact for any additional requirements, liaising with the Venue Logistics team with regards to availability and keep a record of any changes or damages
  • Oversee the ordering of office supplies, placing the orders with the Venue Logistics team, receiving and checking new deliveries
  • Keep the offices and break areas clean and tidy
  • Supervise the use of the HB golf buggy
  • Ensure the cleaning schedule of the broadcast compound temporary offices, toilet blocks and storage space is in place
  • Manage the Broadcast Logistics vehicle needs; drive the vehicles for transfers and to run errands; ensuring that the pool vehicles are kept clean, regularly refuelled and display the correct parking and access passes for the venue so that they are always ready to be used
  • Assist in the distribution of parking passes for UEFA HB and provide the Broadcast Liaison team with the passes for BPs
  • Know the location and regulations for parking and drop off / pick-up points for the venue, local airports and train stations
  • Collect and deliver post and parcels via the agreed delivery system on-site; move and carry items, such as uniform packs, furniture, office supplies and drinks
  • Carry-out general administrative tasks such as filing, photocopying, printing and creating basic documents
  • Assist with the sorting and distribution of all HB uniforms and SADs, including SADs for rights-holding broadcasters, which will be managed by the UEFA Broadcast Liaison Team
  • Ensure the break tent(s) in the broadcast compound is kept clean and the fridges stocked with drinks, keeping a log of all orders and reordering when needed
  • Use FAME, the database of the UEFA EURO 2020 staffing plan, to download reports detailing daily staff arrivals/departures, staff numbers per venue on any given day, hotel rooming lists etc.
  • Regular reporting in accordance with UEFA EURO 2020 requirements and follow administrative processes as required

Experience required:

  • Knowledge of Wembley Stadium, London and its surroundings
  • Experience working or volunteering at major events
  • Must be a safe, confident driver able to drive people-carriers, and must have a valid, clean driving license
  • Good working knowledge of Excel, Word and event databases
  • Enthusiasm and willingness to take on a wide range of tasks
  • Works well under pressure and able to remain calm in stressful situations
  • Enjoys working as part of a team
  • Good organisational and time-management skills

The Football Association Group promotes inclusion and diversity and welcomes applications from everyone. If you have any particular requirements in respect to the recruitment or interview process, please mention this in your covering letter.

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