Senior Manager, Olympics Accommodation

Agencies Federations & Major Events
France
Competitive
30 / 06
On Location is a leader in premium experiential hospitality business, establishing a new industry standard to serve iconic rights holders with extensive experience in ticketing, curated hospitality, live event production and travel management in the worlds of sports and entertainment.

Full description

The Accommodation Senior Manager is responsible for overseeing the planning of the accommodation aspects of the Paris 2024 Olympic & Paralympic Games.
The role successfully manages accommodation selection, negotiations, contracting and reporting for the Olympic & Paralympic Accommodation team.

The role works closely with a team of Director and Sr. Director on the Olympic Accommodation Team to create a positive and efficient environment focused on executing with excellence. This leader will work across our programs with our product architecture team, game stakeholders, operations, transportation, and more.

Responsible for developing and maintaining mutually beneficial relationships with hotels, hotel brands, internal sales team, and other various internal and external clients as it relates to the Paris 2024 Olympics & Paralympics.

Key skills that this individual must possess include strategic decision-making, contract negotiation, effective organization, and prioritization of work.

This person must have the ability to formulate and implement procedures, as well as the ability to train and lead staff. Proven leadership, communications and management skills are imperative; familiarity with the Parisian hotel market and sports is helpful. The candidate must be strong at multi-tasking and working in a fast-paced environment. Professionalism, a positive attitude and the ability to work effectively as team player are required.

Essential Functions & Responsibilities

Primary Responsibilities

  • Foster strong relationships with hotels, transportation, other vendors, and services.
  • Identify accommodation needs for Olympics including hotel evaluation, selection, contracting, and ongoing relationship management.
  • Negotiate hotel contracts based on specific needs (including favorable T&Cs, food and beverage minimums, amenities, etc.).
  • Develop, document, and implement specific event procedures and systems.
  • Ongoing client management with both Internal and External clients (requests for lodging needs, gather and relay information between the client, partners, and other departments).
  • Develop & monitor operational plan to efficiently manage accommodations inventory.
  • Work with HR to design, document and implement operational training programs and best practices for the Olympic Accommodation team.
  • Work closely with project leaders to adjust, document, and implement our event processes to utilize our Event Management Systems.
  • Establish operational accountability (checklists, quality assurance tests, etc.) for the Olympic Accommodation team and share best practices across event teams.
  • Work alongside the sales team with large proposals for groups.
  • Assist in process development by analyzing current processes, then identifying and communicating opportunities to streamline procedures that directly impact productivity.
  • Attend site Inspections and provide Accommodation insights and recommendations to the clients and Sales team.

Administrative & Other Responsibilities

  • Team Management: 1/1, Performance Review, Team Development, staff training, reinforcement of & accountability for processes.
  • Daily management of Olympic Accommodation team.
  • Participate in post-event review meetings regularly.
  • Conduct process review/improvement meetings regularly.
  • Provide input on performance reviews, bonuses, and merit increases.

Other Duties & Responsibilities

This position may be responsible for managing direct reports and carrying out managerial responsibilities according to the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.

Travel

Must be adaptable with work and travel schedule, including holidays. International travel may be required throughout the year, including extended periods of remote work in local offices within host cities. Expected travel may range from 15-25% annually and 1-2 months of continuous travel during Olympic games.

Qualifications

Required Education and/or Experience, Knowledge, Skills, and Abilities

  • Bachelor’s Degree in Hospitality, Sports Management or a related field, or equivalent experience preferred.
  • Experience in a management position (minimum of 5+ years), preferably in Olympics and/or travel, event and hospitality industry. Experience in handling day-to-day team management activities and issues that may arise.
  • Ability to negotiate understanding both parties needs and wants and ultimately partnering to obtain win/win results for On Location and vendor, and the client.
  • Strong understanding of the Parisian hotel market, its dynamics and trends.
  • Appropriate level of technical expertise necessary to work with event bid documents, hotel RFPs and hotel contracts.
  • Exceptional interpersonal skills – a collaborative style and ability to communicate effectively at all levels with strong oral, written, and presentation skills.
  • Ability to communicate information and ideas to other people verbally or in written form in an understandable manner, both in English and French.
  • Proactive attitude towards client’s satisfaction: implement actions, steps, plans, systems, processes or programs in order to maintain high levels or enhance client satisfaction.
  • Having and demonstrating the skill to effectively address and resolve problems as part of a team.
  • Fluent or conversational in French and English.
  • Adaptability: ability to work with executives, operational staff and liaise between OCOG and On Location sales and executive team in various offices.

Preferred Education and/or Experience, Knowledge, Skills, and Abilities

  • A proven record of accomplishment of strong personal effectiveness in which imaginative and distinctive leadership have been demonstrated.
  • Continually strive for self-development and discovering better means of accomplishing both personal and professional goals.
  • Experience with Olympics or large-scale events.
  • Ability to work in a fast-paced environment and manage effectively multiple deadlines

Company Overview

On Location is a leader in premium experiential hospitality business, establishing a new industry standard to serve iconic rights holders with extensive experience in ticketing, curated hospitality, live event production and travel management in the worlds of sports and entertainment. On Location is a partner to over 150 rights holders including the NFL, NCAA, the PGA of America and the United States Tennis Association, and provides unrivaled official access for both corporate clients and fans looking for immersive experiences at marquee events including the Super Bowl, Pro Bowl, NFL Draft, NCAA Final Four, PGA of America events, numerous College Football Bowl Games including the Rose Bowl Game and the Tennis Majors. On Location through CID Entertainment & Future Beat also partner with numerous artists and music festivals across genres, including Imagine Dragons, Metallica, Luke Bryan's Crash My Playa, Electric Daisy Carnival, Migos, Post Malone, Iron Maiden, and J.Cole.

On Location's operations include Anthony Travel, CID Entertainment, Future Beat, Kreate Inc, PrimeSport and Steve Furgal's International Tennis Tours.

On Location is part of the Endeavor network.

Our Core Values

As the leading experiences company in the world, we strive to be the most innovative and passionate — the best of the best. We uphold these values in our quest for excellence:

  • Exceed all service expectations with our customers, our partners, and each other.
  • Create value by enriching people's lives.
  • Do the right thing and bring others along with us — always.
  • Propel the power of diversity, in thought, team and experience.
  • Partner to generate win-win solutions.
  • Ignite and empower our team's entrepreneurial spirit.
  • Exude respect and gratitude — treat others as you would want to be treated.

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