Material Planning Coordinator

Federations & Major Events
Doha , Qatar
Full Time
Competitive
12 / 02

Embedded in the Logistics team, the Material Planning Coordinator will take part in identifying, quantifying and maintaining the material requirements of all Furniture, Fixture and Equipment (FF&E) for the FIFA World Cup Qatar 2022 and other related events.

Full description

Key responsibilities:

  • Work directly with Q22 Functional Areas to identify their FF&E requirements for all competition and non-competition venues across tournament footprint
  • Create training materials (user guides, presentations) and educate functional areas in the material planning process
  • Assist with the development of the Material Planning System, Material Logistics database, FF&E catalogue or other related systems and documents
  • Create and maintain a material inventory database, including part numbers, descriptions, commodity codes and other specifications for all items to be sourced for Q22
  • Ensure all the documents and folders of Material Planning work stream are accurate, well-structured and up to date
  • Assist in the installation, testing and data input to different corporate systems and files
  • Participate in the development and management of the FF&E procurement schedule, ensure all timelines are met, and identify any issues affecting the schedule
  • Participate in the sourcing of FF&E ensuring all procurement procedures are fulfilled properly; also assist in the purchase request submissions if needed
  • In collaboration with Procurement, work to efficiently identify vendors, process orders, track change orders and resolve problems related to the orders of FF&E
  • Monitor detailed shipping and ground transportation schedules for purchased FF&E from suppliers to point of delivery
  • Work with Procurement and vendors to identify special FWC22 requirements to assure the highest level of service (i.e. bar coding, special packing and labelling, security requirements)
  • Establish working relationship with personnel from major suppliers in order to maximize efficiency in the ordering, tracking and delivery of FF&E
  • In collaboration with the other Logistics work streams, assist in coordinating and receiving of shipments in and out of the Central Warehouse working on the ground if required
  • In collaboration with the Venue Logistics and Warehouse & Distribution work streams, coordinate all move orders (i.e. from warehouses to venues, venue-to-venue and venue to warehouse.) Remain in constant communication with Venue Logistics to ensure the needs of the venue and functional areas are being met in a timely manner
  • Monitor, track venue / commodity specific and inventory levels to ensure the needs of all functions areas will be met during tournament time
  • Work closely with Functional Areas delivering high quality customer service and problem resolution if needed
  • Participate in the Logistics Coordination Centre ensuring high level of support for material planning processes during tournament time
  • Work closely with Financial departments to fulfil properly any audit requests for the procured FF&E if needed
  • Be ready to participate in dissolution project if required ensuring al the purchase procedures closed properly and dissolution plans fulfilled
  • Any other duties that may be required

Qualifications

  • University degree in appropriate subject (technical field as a plus)

Experience:

  • Minimum 3 years of experience in the material management or related fields
  • Experience in large scale, international event logistics as a plus
  • Experience or knowledge of local culture will be an added benefit
  • Able to deliver information to large group and provide trainings to the team
  • Proven track record in managing complex projects, multi-tasking, and prioritization of task and deliverables

Skills:

  • Fluency in English required; Arabic speaker with other languages (Spanish, French, German) are an added benefit
  • Strong IT skill including MS Office (Excel, PowerPoint); Microsoft Excel as advanced user (Pivot Tables, Lookup formulas)
  • Must demonstrate history of working within a team environment. A team player, willing to work on complex, tight, improbable timelines
  • Positive attitude, patience, persistence and experience working in a multi-cultural, multi-national environment
  • Strong communication skills
  • Excellent analytical skills; ability to make decisions both independently and within a team environment
  • Extremely high attention to detail and ultimately high level of self-organization
  • High motivation in participating in events

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