Corporate Administrator

Accountabilities/Responsibilities:

• Processing of day-to-day accounts payable invoices, match and reconcile against correctly authorised commitments, notify remittance, and maintain control of bank transactions for the CGF and the CSF
• Administer the payment run process, ensuring the necessary approvals, including processing international payments for both the CGF and CSF. • Administer and reconcile all credit card and expenditure transactions and payments following procedures.
• Review and support best practices re processes generally.
• Respond to queries from suppliers and Members about supplier invoices, payments and related matters.
• Ensure that supplier accounts are reconciled and paid following agreed terms.
• Reconciliation of monthly payments in line with the month end schedule for EY.
• Administer the Federations banking relationships and online banking requirements.
• Assist with preparing month-end financial reports and other ad hoc reports, reconciliations and financial analysis as required.
• Create and maintain appropriate finance policies and procedures for CGG, ensuring strong controls are in place.
• Provide support to Department Head with reporting and any other finance or administrative support.
• Support the development and ongoing maintenance of all department Budgets
• Prepare audit file and year end journals for year-end Audit
• Provide all CGJs with information for their year-end Audit.
• To provide administrative support to the Executive Management Team and coordinate/complete other ad hoc projects as required.
• Support the internal IT functions and IT contract in regards laptop, software and relationship with provider.
• Support ad hoc purchasing requirements around Games including gifts and uniforms as required.

Experience /Skills:

• Degree relevant to the role preferred (however not essential dependent on experience)
• Experience working in a finance department, including experience in a high volume accounts environment, and (ideally) across both commercial and not-for-profit/charitable sectors
• Comfortable working with multiple foreign transactions
• Competent application of accounts payable and receivable, cashbook and a working knowledge of the general ledger function within a multi-stakeholder environment
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint
• Self-Starter essential, with strong organisational skills and the ability to work in small teams and under own initiative
• Meticulous attention to structure, detail and accuracy
• Creative and resourceful approach to problem-solving and providing solutions,
• Ability to work under pressure and to strict deadlines
• Effective logical, decision-making ability
• Ability to prioritise, manage and complete tasks well in an ever-changing environment.
• Excellent communication skills, excellent phone manner, ability to be assertive and adaptive
• Ability to communicate and adapt communication style with very high profile and/or international stakeholders
• Good relationship skills and relationship builder
• Excellent command of the English language, both verbal and written
• A knowledge of, and a passion for, sport, its impact on society, and affection for the Commonwealth, its people and values

An extended Job Description is attached below.