Coordinator, Major Events (FTC until 31st August 2024)

Overview of Department:

Davis Cup and Billie Jean King Cup are the two main properties of the ITF. These two competitions are the largest annual national team events in sport. The department also incorporates and is responsible for the Olympic and Paralympic Tennis events. It is the role of the Major Events department to work closely with National Associations (NAs) to ensure that we deliver world-class events that are seen as essential to players, nations and media. The Major Events team ensure that these events are organised to the same high sporting and competition standards everywhere in the world and that the contractual rights of the international sponsors are efficiently delivered.

Responsibilities:

Davis Cup and Billie Jean King Cup Competitions

• Manage the process of player nominations for all Competitions, including verifying participation eligibility
• Manage annual entries of the National Associations for each Competition
• Liaise with Finance to process payments from National Associations
• Create fact sheets for the events
• Coordinate overseas site visits and team attendance at events including booking international travel
• Working strictly within the allocated department budget
• Support the team on correspondence with all stakeholders for events
• Arrange production and distribution of plaques and medals for National Associations and players competing in the regional group events and Finals.

Paris Olympics 2024

• Manage accommodation and ticketing for National Associations including the allocation and distribution of tickets, payments etc
• Point of contact for the Technical Officials (arranging travel, ordering uniform, and dealing with general queries
• Manage the Paris 2024 accreditation process for all ITF stakeholders attending the Games, collecting individual details, record keeping, and database management

As the needs of the business can evolve rapidly this role may change accordingly, therefore this document should be viewed as guidelines which are subject to change.

You will have....

• Experience of providing first class administration
• Excellent Microsoft skills, particularly Excel and PowerPoint
• Strong attention to detail
• Previous experience booking and arranging international travel for large numbers and complex itineraries
• Languages, particularly Spanish and / or French would be beneficial
• Ability to prioritise and work on own initiative
• Excellent time management, skilled in delivery of multiple projects and delivering to hard deadlines
• Strong communication skills
• Integrity and accountability
• Resilience and flexibility

What we offer….

• Competitive salary
• 20 days holiday per annum plus bank holidays
• Private Healthcare
• Group personal pension scheme and life assurance
• Free lunch when working in the office (up to £9 per day)
• Complimentary healthy snacks and fresh fruit when working in the office
• Ride2Work Scheme
• Free parking on site
• Working hours: based on 35 hours per week. Normal office hours are 09:00 – 17:00 Monday to Friday. Flexible working hours possible, with core hours of 10am – 4pm

Due to the timing of our major events, for this role we can only consider candidates, who, on application have the right to work in the UK.