Coordinator, Beach Tennis

The Role:

We are looking for a proactive, organised and driven individual, ideally with a knowledge of Beach Tennis, to assist with the coordination of the Beach Tennis World Tour and Junior Tour, including the successful delivery of those major events which form part of the Tours. Although predominantly an administrative role, the Coordinator will be involved with assisting organisers of various major events and working with the team on strategic projects related to the development of the sport. This is an exciting opportunity for a candidate with the desire to meaningfully contribute to the growth of Beach Tennis worldwide.

Responsibilities:

• Processing tournament applications and maintain and monitor the calendar throughout the year, ensuring the calendar is published correctly

• Coordination of subsequent adjustments to tournament applications - for example date or venue change requests

• Processing and publishing tournament fact sheets

• Processing new IPIN on-line registrations, including merging player IPIN accounts with existing ranking records (if applicable)

• Processing entry, withdrawal and freeze deadline procedures via Baseline (in-house database)

• Ensuring receipt of and processing of weekly tournament results, Tournament Planner files and Referee reports

• Provision of documentation to tournaments and Referees on a weekly basis, including Tournament Planner information

• Calculation of publication of Rankings on a weekly basis

• Oversight of the central Beach Tennis email inbox

• Administration and preparation of major events

• Application of Regulations and Code of Conduct

• Collection of and analysis of statistics where necessary

• Production and distribution of tournament sanction fee invoices

• Provision of a high level of customer service to all stakeholders, dealing with player queries and liaison with tournament organisers and regional/national associations

• Operations of other ITF Tours and Player Pathway activities, as required

• Attendance at events, including other major events across ITF Tours and Player Pathway, as required

• Specific projects as and when assigned

As the needs of the business can evolve rapidly this role may change accordingly, therefore this document should be viewed as guidelines which are subject to change.

You will have…

✓ Good organisational skills – ability to prioritise and work on own initiative

✓ Sound knowledge of the current tennis landscape and ideally an understanding of Beach Tennis

✓ Excellent time management, skilled in delivery of multiple tasks with consistency and to deadlines

✓ Ability to focus on routine tasks

✓ Strong communication skills, written and oral

✓ First-rate attention to detail/accuracy

✓ A minimum of one foreign language desirable in addition to English (fluent written and spoken), ideally French, Italian, Spanish or Portuguese

✓ Enthusiastic and motivated approach

✓ A good sense of humour and be a team player

✓ Flexibility and diplomacy. Hours can be long and weekend travel is part of the role

What we offer….

• Excellent salary plus discretionary bonus scheme (subject to conditions)
• Working hours: based on 35 hours per week. Normal office hours are 09.00 -17.00 Monday to Friday. Flexible working hours possible, with core hours of 10am-4pm.
• 20 days holiday per annum plus bank holidays
• Private Healthcare
• Group personal pension scheme, Life assurance and Annual Wellbeing Allowance
• Health Cash Plan with Medicash
• Ride2Work Scheme
• Free lunch when working in the office (up to £9 per day)
• Complimentary healthy snacks and fresh fruit when working in the office
• Free parking on site
• Flexibility as this role includes some international travel

Due to the high volume of applications we receive, we are unable to respond individually to candidates, therefore only successful candidates will be contacted for an interview. Please note that interviews may be conducted via video call.

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A DBS check may be required of the successful applicant.

Equality, diversity & inclusion (EDI) is a fundamental priority for the ITF. Our philosophy focusses on embedding inclusive behaviours and processes across every element of our business practices.