Accommodation Coordinator, Paris 2024 Olympics

Federations & Major Events Agencies
France
Competitive
30 / 06

The Accommodation Coordinator is responsible for the planning and coordinating and of the accommodation aspects of the Paris 2024 Olympic/Paralympic Games.

Full description

The Accommodation Coordinator is responsible for the coordinating of the accommodation aspects of the Paris 2024 Olympic/Paralympic Games.

The role successfully liaises with hoteliers to coordinate contracting and inventory management as well as being the first point of contact for the Games’ time Paris 2024 Olympics & Paralympics Accommodation team.

The individual must be able to effectively interact with executive level staff and liaise between the On Location sales team in various offices as it relates to client needs for the Olympics & Paralympics.

Primary Responsibilities include handling multiple tasks and projects, anticipating event needs, discerning work priorities, and meeting deadlines with minimal supervision.

Essential Functions & Responsibilities

Primary Responsibilities

  • Create hotel builds in proprietary programs/systems and load (manually or with some level of automation).
  • Support internal groups (Stakeholders, Commercial clients, B2B, etc.) with the preparation of event materials throughout the planning and execution of events.
  • Assist to development, improvement, documentation, and implementation of specific event procedures and systems.
  • Work in various systems to record, process, and manage hotel inventories and reservations.
  • Collaborate with event and sales teams to identify improvement opportunities and develop effective training materials to impact results.
  • Act as the point of contact between sales teams and hotel teams to ensure smooth guest experience.
  • Assist in creating and distributing event-related communications to applicable recipients (e.g., rooming lists, BEOs, etc.).
  • Compile and maintain event summary information such as preparing historical sales and hotel reporting.
  • Support Accounting with billing, reconciliation, and collection process for event services.
  • Prepare all relevant operational material (hotel info, billing instructions, allotment, etc.) for Games time’s Olympics Accommodation team and ensure a smooth handover of the hotel relationship ahead of the Games.
  • Collect all Olympic Games’ time daily changes and reconcile for accounting.
  • Execute all other duties assigned by the team or leadership.
  • Help organize site inspections of procured accommodations (arrange appointments, book needed accommodation for the clients & sales team).

Other Duties & Responsibilities

This job description is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities for this job. Duties, obligations, and activities may change at any time with or without notice.

Travel

Must be adaptable with work and travel schedule and be available to travel for work during holidays

Qualifications

Required Education and/or Experience, Knowledge, Skills, and Abilities

  • Bachelor's Degree in Hospitality or a related field, or equivalent experience required.
  • Minimum of 2+ years in the events, travel, and/or hospitality industry.
  • Experience in handling groups allotments, rooming lists and group billing.
  • Fluency in French and English

Preferred Education and/or Experience, Knowledge, Skills, and Abilities

  • Exceptional interpersonal skills - a collaborative style and ability to communicate effectively at all levels with strong oral, written, and presentation skills.
  • A continual drive for self-development and discovering better means of accomplishing both personal and professional goals.
  • Experience in sports and/or event operations
  • Travel & Hospitality experience
  • Proficient level of Italian

Company Overview

On Location is a leader in premium experiential hospitality business, establishing a new industry standard to serve iconic rights holders with extensive experience in ticketing, curated hospitality, live event production and travel management in the worlds of sports and entertainment. On Location is a partner to over 150 rights holders including the NFL, NCAA, the PGA of America and the United States Tennis Association, and provides unrivaled official access for both corporate clients and fans looking for immersive experiences at marquee events including the Super Bowl, Pro Bowl, NFL Draft, NCAA Final Four, PGA of America events, numerous College Football Bowl Games including the Rose Bowl Game and the Tennis Majors. On Location through CID Entertainment & Future Beat also partner with numerous artists and music festivals across genres, including Imagine Dragons, Metallica, Luke Bryan's Crash My Playa, Electric Daisy Carnival, Migos, Post Malone, Iron Maiden, and J.Cole.

On Location's operations include: Anthony Travel, CID Entertainment, Future Beat, Kreate Inc, PrimeSport and Steve Furgal's International Tennis Tours.

On Location is part of the Endeavor network.

Our Core Vales

As the leading experiences company in the world, we strive to be the most innovative and passionate — the best of the best. We uphold these values in our quest for excellence:

  • Exceed all service expectations with our customers, our partners, and each other.
  • Create value by enriching people's lives.
  • Do the right thing and bring others along with us — always.
  • Propel the power of diversity, in thought, team and experience.
  • Partner to generate win-win solutions.
  • Ignite and empower our team's entrepreneurial spirit.
  • Exude respect and gratitude — treat others as you would want to be treated.

DIDN'T FIND YOUR IDEAL JOB?

If you didn’t find your ideal job create a job alert and get notified as soon as jobs matching your ambitions go live.

DIDN'T FIND YOUR IDEAL COURSE

If you didn’t find your ideal course create a job alert and get notified as soon as courses matching your ambitions go live.

DIDN'T FIND YOUR TRAINING PROGRAMME?

If you didn’t find your ideal training programme create a programme alert and get notified as soon as programmes matching your ambitions go live.

USERS WHO VIEWED THIS ALSO VIEWED

Break Into Sport - an online course to kick start your sports industry career

Are you passionate about sport and want to build a career in it? Break Into Sport is an online course that you...
Online

Senior Manager, Olympics Accommodation

On Location is a leader in premium experiential hospitality business, establishing a new industry standard to...
Paris, France

Senior Manager, Commercial Products – Olympics & Paralympics

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest...
Paris, France

Manager, Commercial Products – Olympics & Paralympics

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest...
Paris, France

Coordinator, Commercial Products – Olympics & Paralympics

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest...
Paris, France

Major Events Delivery Manager

UCI is looking for a Major Events Delivery Manager
Aigle, Suisse

Sports Transversal Administrative Assistant

Founded on 14th April 1900 in Paris, the Union Cycliste Internationale (UCI) is the world governing body for...
Aigle, Switzerland

Volunteers Reporting Coordinator

The Volunteers Reporting Coordinator will take an active part in the building and implementation of the Power...
Doha

Venue Logistics Coordinator

A key member of the venue logistics (VLOG) team, the venue logistics coordinator provides high-level service...
Nyon, CH

Project Lead - Inspire 2022

Swim England is striving to create a happier, healthier and more successful nation through swimming and...
Work From Home / West Midlands

People who applied here also applied to

Senior Manager, Olympics Accommodation

On Location is a leader in premium experiential hospitality business, establishing a new industry standard to...
Paris, France

General Manager

This unique opportunity to join Tees Active’s management team will place you at the heart of the...
Stockton-on-Tees, United Kingdom

Coordinator, Commercial Products – Olympics & Paralympics

On Location is a global leader in premium experiential hospitality, offering ticketing, curated guest...
Paris, France