Olympic Relations Manager/British Olympic Foundation (BOF) Project Manager ( Maternity Cover )
|Sector||Federations & LOCs|
|Function||Coaching & Sports Development, Events & Operations|
|Contract Type||Fixed Term|
Olympic Relations Manager/British Olympic Foundation (BOF) Project Manager ( Maternity Cover - Min 9 Month Contract))
About the British Olympic Association:
The British Olympic Association’s (BOA) Vision is to ‘Unite and Inspire the nation through the power of Olympic Sport’ and its Mission is to ensure Team GB is ‘the best-supported team in Olympic competition’.
The BOA’s primary role and purpose is to;
- Select, lead, and manage Team GB at Olympic and Olympic Winter Games and all International Olympic Committee (IOC)and European Olympic Committees (EOC) accredited events such as Youth Games, Youth Festivals, and the European Games; and
- Develop the Olympic Movement and promote the principles and values of Olympism, in our territory of responsibility.
The BOA is independent and privately funded. The success of our mission is entirely dependent upon the income we receive from our commercial programmes including but not limited to sponsorship, fundraising, licensing, and events. The BOA is the UK National Olympic Committee and the strong, independent voice for British Olympic Sport responsible for promoting the Olympic Movement throughout the UK.
Scope of the Role:
The Olympic Relations Manager / British Olympic Foundation (BOF) Project Manager is a diverse role with many work streams. The successful candidate will be required to manage the BOA’s youth engagement programme Get Set and other projects promoting the Olympic Movement delivered through the BOF as well as being a key member of the team working in Olympic Relations, managing the Olympic Solidarity programme, liaison with IOC, ANOC & NOCs globally in relation to issues affecting the Olympic Movement worldwide as well as in country-specific developments e.g. appointment of a new NOC President
Given the wide scope of the Olympic landscape, it would be extremely advantageous for the post holder to have experience
within the Olympic environment.
- Olympic Relations
- Maintain the IOC, IFs and NOCs’ contact spreadsheet;
- Manage administration of all exchanges between the BOA and the other NOCs in relation to visits, knowledge sharing and elections;
- Coordinate various international commission meetings where applicable;
- Manage any IOC/EOC award submissions from the BOA;
- Maintain relationship with ANOC;
- Olympic Solidarity (OS) – Manage the BOA’s process of applications and reports with OS in Lausanne and through the EOC office including; keeping spreadsheet tracker up to date, working with BOA departments regarding submissions, writing submissions, keeping track of monies coming in and ensure reports are in on time;
- Distribute correspondence from IOC / EOC to SLT and appropriate departments and precis where necessary;
- Manage attendance of Senior Leadership Team members at IOC, EOC and ANOC Commissions, conferences, forums and other events as required;
- Manage the BOA’s general public enquiries system;
- Ad hoc project support for strategic initiatives;
- Responsible for secretariat communication and engagement with the BOA Board and NOC, including the management of all meetings, agendas and communications;
- Responsible for preparation and delivery of Board and NOC meetings including presentation preparation;
- Disseminate stakeholder information received into the BOA general email to the appropriate people in the BOA to ensure awareness and engagement e.g. Commercial and Fundraising;
- Proactive management of Director of Olympic Relations diary and coordination of internal and external meetings;
- Coordinate and arrange travel arrangements;
- Support the delivery of the Team GB Ball as directed by the Director of Olympic Relations
- Support the Director of Olympic Relations across domestic stakeholder relationship management;
- Liaison and support on engagement with the Royal Household on Board and Games related matters;
- Support the Stakeholder and Dignitary Programme Director with planning of the Tokyo 2020 guest programme including; itinerary planning, accommodation, transport and accreditations.
British Olympic Foundation – managing programmes including:
- Get Set: manage the day to day relationship with BOF’s education agency EdComs and all strategic partners as well as internal contacts for the commercial and communications teams;
- Manage the relationship and programme delivery of all Get Set programmes, including but not limited to, Get Set to Eat Fresh, Think Real, Get Set Beacons, Travel to Tokyo, Get Set for the Spirit of Sport;
- International Olympic Academy (IOA) – manage relationship with the IOA for all sessions and manage the BOF’s/National Olympic Academy’s relationship with them including submission of annual reports to IOA when requested;
- Olympic Day Run – Manage the youth/education element of Olympic Day in the UK. This includes coordinating with the IOC, liaison with EdComs to create a Get Set complimentary Olympic Day programme;
- Manage the day to day relationship between the BOA and The National Archive regarding the London 2012 archives including, managing requests for access and attending quarterly committee meetings;
- Manage relationship with University of East London (UEL) re the BOA archive currently held with them;
- Manage all requests for loan of BOA memorabilia, including the London 2012 memorabilia items working with internal teams regarding public exhibitions/displays;
- Manage ad hoc BOF fundraising requirements and/or ensure prize winners receive their prizes;
- Manage the day to day administration of all BOF correspondence and activities.
Key Challenges in Delivering the Role:
- Managing demands on time from multiple stakeholders and projects;
- Working in a busy environment to tight deadlines;
- Gaining a robust understanding of a complex landscape
Relationships and Interfaces:
- CEO, CEO’s PA
- Executive Office i.e. Chairman and Chairman’s PA, Vice-Chairman
- All BOA functional areas
- NOC and Board Members
- IOC / EOC / ANOC
- The National Archives
- University of East London
- Domestic and International Stakeholders
- Passion for the Olympic values and sport
- Proven experience in programme/event creation and management;
- Ability to work in a fast-moving, project-based environment;
- Ability to manage multiple demands against tight deadlines;
- Excellent communication skills both verbal and written, detail conscious and well-organised;
- Ability to work on own initiative and be highly adaptable;
- Comfortable liaising with a variety of stakeholders at all levels;
- Ability to use initiative and take ownership of outcomes;
- Flexible and adaptable approach to work;
- Resilient and calm under pressure;
- Approachable and good-humoured;
- Displays a commitment to deliver excellent results, within budget and to timescales.
In-depth knowledge of the Olympic Movement and sport and its development objectives for education, youth and the Olympic values
To click 'Apply' below and submit a CV and cover letter. Your application should clearly highlight the relevant experience and skills that you can bring to the role.
Closing date for applications is 24th September 2018.
British Olympic Association (BOA)
The British Olympic Association’s (BOA) mission is to transform British lives through the power of the Olympic values and the success of Team GB.