Travel & Planning Officer

The Football Association (FA)
Location Burton upon Trent, UK
Posted 06/10/2017
Closes 19/10/2017
Sector Venues & Suppliers
Function Events & Operations, Event Planning & Competition Management, Transport & Logistics
Contract Type Permanent
Hours Full Time
Salary Competitive

Job Description

Travel & Planning Officer Ref: T&PO-17 Role location: St George's Park, near Burton upon Trent Type of contract: Full Time

The Football Association

Travel & Planning Officer

Based at St George’s Park, near Burton upon Trent

Our goal:

Win the World Cups in 2022 and 2023 and sustained success thereafter.

To deliver against this inspiring goal we are changing how we work and investing heavily to create a team of exceptional people capable of creating winning England teams. Over the next 3 years we are building the team at our world-class training facilities at St George’s Park in Staffordshire.

The role:

The post holder will plan and manage the travel commitments for all matches and tournaments for the England Senior Men’s and Women’s Teams plus the development teams including the selection and set up of the team hotel, rate negotiation, all airport arrangements and flight requirements.  They will manage and oversee Technical Directorate expenditure with regard to Hotels and Flights for all England teams and events both in the UK and abroad with overall responsibility for ensuring budgets are accurately prepared, the most competitive rates are negotiated and monitored in this area working with The FA’s travel partners and St George’s Park (Operations team.)

Key elements of the role will include:

  • To co-ordinate the detailed planning and budgeting of the men’s and women’s fixture programme on a seasonal basis with the support of the team operations staff and the Head Coaches ensuring that all requirements are captured and communicated across relevant internal teams.
  • To develop clear processes to support the efficient organisation, planning and delivery of an England event cascading this to the team operations staff and upskilling them to implement for their individually assigned development team
  • To research all hotels of an appropriate standard in chosen venues and arrange site visits where necessary to base camps, stadiums and airports providing recommendations to the Technical Directorate.
  • To negotiate competitive rates with hotels and produce detailed budget of all costs.  This will include preparing detailed requirement reports and budgets of all possible alternatives, evidencing all negotiations and highlighting cost savings as well as a framework for team operations staff to work within.
  • To manage the relationships with St George’s Park staff and all other hotels with regard to the team and FA’s detailed requirements including menus, rooming lists, hotel set up, media requirements, etc.
  • To provide aircraft charter options for the Senior and Under 21 Teams, prepare an analysis of costs and identify and arrange any visa requirements for staff and players.  To attend all relevant airport and security meetings.
  • Member of Project Team for UEFA/FIFA Finals – responsible for the short list of possible base camp hotels, set up of base camp and venue specific hotels, main point of contact with FIFA/UEFA Accommodation Bureau The role will also include close co-operation with the FA's legal team on all contractual commitments as the job holder will be The FA's conduit on all Hotel negotiations.
  • Event Management for Away Games of non team staff e.g. co-ordination of itineraries, transport arrangements, etc, for FA Staff and Committee Members not based with team for home games. Including co-ordination and manage schedule for ‘on the road’ team for Final Tournaments
  • Reconcile all hotel bills including liaison with finance department regarding exchange rates, payment terms, etc and ensure all costs are in line with budget.
  • To manage the Technical Directorate’s relationship with The FA’s group travel agency and monitor Technical Directorate expenditure on Hotels and Flights for all teams and events.  This will involve quarterly meetings with travel agency, monitoring of hotel rates, complaints, etc.
  • Executes additional tasks as required in order to meet FA Group changing priorities

The person:

  • Experience of working in the Travel Industry (with established key contacts in the hotel and aircraft industries)
  • Excellent planning skills and experience of co-ordinating and managing operational budgets
  • Experience of organising travel for groups
  • Proven negotiation skills
  • Flexible approach to working hours (NB this role will require long periods away from home – can be up to six weeks at a time for major tournaments)
  • Ability to communicate with stakeholders at all levels
  • Proficient skills in Microsoft Office
  • Able to travel regularly (UK/Overseas)

To apply:

To apply please follow the link below.

The deadline for applications is midnight on Thursday, 19th October 2017.

The Football Association Group promotes Equal Opportunities in employment, and welcomes applications from all parts of the community. If you have any particular requirements in respect of the recruitment or interview process please mention this in your covering letter.

The Football Association (FA)

The Football Association was founded in 1863 as the governing body of the game in England. The FA is responsible for all regulatory aspects of the game of football in England.

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