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Events Assistant (Internship) Extreme Sailing Series™

OC Sport
 
Location Isle of Wight, UK
Posted 02/12/2016
Closes 01/01/2017
Sector Agencies & Sponsors
Function Events & Operations
Contract Type Fixed Term
Hours Full Time
Salary Competitive
 

Job Description

OC Sport Overview

OC Sport is a global sports marketing and events company specialising in professional sailing and outdoor sports, especially in running and cycling. The company can be found in every outdoor arena: oceans, lakes, mountains, deserts and city centres. Operating from bases in Switzerland, France, the UK and Singapore. OC Sport is an award-winning and leading event management company and rights holder, it manages competitive teams and athletes and provides consultancy to global brands, host venues and other event organisers.

Extreme Sailing Series™ is entering in its eleventh season in 2017, comprising 8 events across 4 continents. The 'stadium racing' and short-style races pioneered by OC Sport for the circuit brings the racing right in front of the spectators. Extreme Sailing Series is a comprehensive sailing entertainment event that packages the sport to appeal to the public and media, also providing an award-winning experiential VIP guest experience.

Job Description

Two event assistants will both work full time on all Extreme Sailing Series events. This will either be on-site at the event itself, or remotely from the UK office. Working remotely allows time to build a relationship with the Host Venue Managers and develop both skills and knowledge in specific areas of interest.

Event planning:

  • Supporting the Host Venue Managers to deliver the overall event
  • Tasks will include but not be limited to; bench marking suppliers, managing orders and deliveries of services e.g. cleaning, security, serving staff, plants, flowers.
  • Post event reconciliation such as processing invoices through the accounts team, updating database systems and providing overall event feedback

Event logistics: 

  • Logistical organisation for each event, including flights, transfers, accommodation and food arrangements for a team of up to 70 people
  • Writing and distributing a roadbook, travel plans and other necessary documents for the team 
  • Working with budgets and cost optimisation policies

During the event:

  • Working with the wider events team on the physical set-up and pack up operations at venues
  • Delivering five star levels of guest experience for VIP guests
  • Managing volunteers

General administration:

  • Processing purchase orders and invoices through the accounting system 
  • Updating the company database systems 
  • Providing administrative and reception support in the Cowes office 

Personal Specification 

  • UK or EU National
  • Excellent English (written and conversational)
  • Affinity with, and basic knowledge of, sports and the sports marketing industry
  • Team player 
  • Autonomous
  • Proactive approach to problem solving using initiative
  • Excellent organisational skills 
  • Ability to work efficiently under pressure
  • Additional languages would be beneficial
  • Experience of premium hospitality preferred 
  • The ability to maintain a positive attitude when working on-site at events with long work days
  • Good knowledge of iOS systems and computer software (Excel, Word, Keynote etc. – the company uses the mac operating system) 
  • Physically fit, as some tasks within the role will be physically demanding 
e.g. loading/unloading containers
  • Flexibility and willing to travel (an average of 2 months in total through the year) 
  • Driving licence would be beneficial 

Details

  • January 2017 for 12 months
  • £550 per month contribution to living costs
  • 20 working days holiday per annum
  • Travel & accommodation will be paid if attending events; expenses are paid in accordance with current company policies
  • Travel costs for one return travel from your home to Cowes with prior approval
  • Office hours are generally 9am - 5.30pm, but you may be required to work extra hours during busy periods

How to apply?
Your application MUST be in English and include a CV as well as a covering letter.

OC Sport

OC Sport is a global sports marketing and events company specialising in professional sailing and outdoor sports ranging from running, cycling, to more extreme sports including adventure racing and trail running.